Executive Assistant

4 days ago

Arlington Virginia, United States Airlines Reporting Corporation Full time
About the Role

Airlines Reporting Corporation (ARC) is a leading travel intelligence company that accelerates the growth of global air travel by delivering forward-looking travel data, flexible distribution services, and innovative industry solutions. We are seeking an experienced Executive Assistant to join our team and support the Executive Team in their daily operations.

Key Responsibilities
  • Coordinate and manage complex calendars for multiple executives, schedule appointments, meetings, and travel arrangements, and proactively handle potential scheduling conflicts.
  • Serve as the primary point of contact for internal and external communication and respond on behalf of the executives when appropriate.
  • Arrange and coordinate meetings, including preparing agendas, gathering necessary materials, and ensuring meeting logistics are well-organized.
  • Plan and coordinate domestic and international travel, including booking flights, accommodations, transportation, and preparing travel itineraries.
  • Track and reconcile expenses, ensuring accurate and timely submission of expense reports.
  • Manage and organize documents, files, and information, ensuring that executives have access to necessary materials and are well-prepared for meetings and events.
  • Handle sensitive and confidential information with discretion and maintain a high level of confidentiality in all interactions.
  • Prioritize tasks and responsibilities effectively, ensuring that urgent matters are addressed promptly and that long-term projects are managed efficiently.
  • Provide support on special projects, research, and other initiatives as assigned by the executives.
  • Cultivate and maintain positive relationships with internal and external stakeholders, including colleagues, clients, and partners.
Requirements
  • Associate degree preferred; equivalent experience considered
  • 3+ years of experience in an Administrative Assistant role, supporting multiple executives.
  • Administrative Skills:
    • Calendar Management: Proficiently handle complex calendars, schedule appointments, and coordinate meetings.
    • Time Management: Effectively prioritize tasks, manage deadlines, and optimize the use of time.
    • Organization: Maintain orderly and efficient systems for document management and information retrieval.
    • Travel Coordination: Arrange and coordinate domestic and international travel, including accommodations and logistics.
    • Meeting Coordination: Plan and coordinate meetings, prepare agendas, and manage meeting logistics.
  • Technology Proficiency: Proficient use of office software (Microsoft Office, Google Workspace) and collaboration tools.
  • Adaptability: Flexibility in handling changing priorities and dynamic work environments.
  • Interpersonal and People Skills:
    • Professionalism: Maintain a high level of professionalism in all interactions and representations of executives.
    • Conflict Resolution: Navigate conflicts diplomatically and find amicable solutions.
    • Collaboration: Work effectively in a team, fostering a positive and collaborative working environment.
    • Autonomy: Work independently and take initiative in managing tasks.
  • Problem-Solving and Analytical Skills:
    • Critical Thinking: Analyze information critically and make informed decisions.
    • Problem-Solving: Proactively identify and address challenges, offering solutions.
    • Decision-Making: Make sound decisions based on available information and strategic goals.

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