Current jobs related to Executive Assistant - Arlington - Trinity River Authority of Texas

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Executive Recruiting Full time

    Job Title: Executive Assistant Department: Operations Reports to: Program Manager Are you a highly organized and detail-oriented professional looking to support top-level leaders and drive important initiatives? We're seeking a motivated Executive Assistant to join our team, where you'll play a key role in keeping operations smooth and ensuring...

  • Client Executive IC

    2 weeks ago

    Arlington, Virginia, United States Hispanic Technology Executive Council Full time

    Job Title: Client Executive ICWorld Wide Technology, Inc. is seeking a highly motivated and experienced Client Executive to join our Intelligence Community (IC) team. As a key member of our team, you will be responsible for driving business growth and expanding relationships with IC customers.Key Responsibilities:Lead the mission for WWT as a member of our...

  • Executive Assistant

    4 weeks ago

    Arlington, Virginia, United States Ultimate Staffing Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our team. As an Executive Assistant, you will be responsible for managing complex executive calendars, scheduling appointments, meetings, and events.Key Responsibilities:Manage and coordinate travel logistics, including booking...

  • Executive Assistant

    7 days ago

    Arlington, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for an Executive Assistant to join our team. This position is based in the professional services industry in the Washington, D.C. area. As an Executive Assistant, you will provide support to the CEO and Executive office, managing complex logistics, preparing presentations, and liaising...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Plus Communications Inc Full time

    Job Title: Executive AssistantPLUS Communications Inc is seeking a highly organized and detail-oriented Executive Assistant to join our team.Job Summary:The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States VTG Full time

    Executive AssistantVTG is seeking an experienced Executive Assistant to provide high-level administrative support to the Front Office, Program Managers, and their teams in Crystal City, VA. The ideal candidate will have a strong background in executive support, analytical skills, and excellent communication abilities.Key Responsibilities:Coordinate daily...

  • Executive Assistant

    5 days ago

    Arlington, Virginia, United States PLUS Communications Full time

    Job OverviewAt PLUS Communications, we are seeking a highly organized and detail-oriented Executive Assistant to join our team. This role will provide administrative support to our partners, ensuring seamless execution of daily and long-term schedules.Key Responsibilities:Manage complex calendars and schedules, coordinating internal and external meetings and...

  • Executive Assistant

    3 weeks ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    5 months ago

    Arlington, United States Eccalon, LLC Full time

    The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.Position...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Growing Property Company Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to support our senior executives. The ideal candidate will have a strong background in administrative support and excellent communication skills.Key Responsibilities:Manage executive calendars, coordinate meetings, and prepare correspondenceProcess invoices, expense reports, and...

  • Executive Assistant

    1 month ago

    Arlington, Virginia, United States Growing Property Company Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Growing Property Company. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesManage executive calendars,...

  • Executive Assistant

    1 month ago

    Arlington, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company: Spark group has partnered with a company operating in the government contracting sector in their search for an entry level Executive Assistant. Are you proficient in Microsoft Office, outgoing and professional seeking an opportunity to grow within a great organization? Apply today!Administrative Support...

  • Executive Assistant

    4 weeks ago

    Arlington, Virginia, United States PLUS Communications Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at PLUS Communications. As a key member of our team, you will be responsible for managing the daily and long-term schedules for several partners, coordinating travel, meetings, and other administrative tasks.Key ResponsibilitiesManage complex calendars and...

  • Executive Assistant

    2 weeks ago

    Arlington, Virginia, United States Aston Carter Full time

    Executive AssistantAt Aston Carter, we are seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to Government Program Managers in executing classified Research and Development efforts at the Naval Research Laboratory in Washington DC.Key Responsibilities:Coordinate...

  • Executive Assistant

    3 days ago

    Arlington, Virginia, United States VTG Full time

    Executive Assistant Opportunity at VTGWe are seeking an experienced Executive Assistant to provide high-level administrative support to our team at VTG. The ideal candidate will have a strong background in program management, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Coordinate daily...

  • Executive Assistant

    1 month ago

    Arlington, United States Ultimate Staffing Full time

    We are seeking a skilled and experienced Temporary Executive Assistant to provide high-level support. Key Responsibilities:Manage complex executive calendars, scheduling appointments, meetings, and eventsCoordinate travel logistics, including booking flights, accommodations, and ground transportationOversee and organize email correspondence, ensuring timely...

  • Executive Assistant

    1 month ago

    Arlington, United States Ultimate Staffing Full time

    We are seeking a skilled and experienced Temporary Executive Assistant to provide high-level support. Key Responsibilities:Manage complex executive calendars, scheduling appointments, meetings, and eventsCoordinate travel logistics, including booking flights, accommodations, and ground transportationOversee and organize email correspondence, ensuring timely...

  • Executive Assistant

    4 days ago

    Arlington, United States National Council on Aging Full time

    Job DescriptionJob DescriptionNational Council on AgingWe believe every person deserves to age well. That’s why we’re on a path to improve the lives of 40 million older adults by 2030. Come join an awesome team and learn about the work we do, the people we serve, and why equitable aging matters now more than ever. At NCOA, we represent the interests of...

  • Executive Assistant

    1 month ago

    Arlington, Virginia, United States Stand Together Full time

    Executive AssistantStand Together is a dynamic and mission-driven organization dedicated to driving positive social change and empowering individuals to overcome barriers. We are seeking an Executive Assistant to support our Chief Communications Officer and Chief of Staff.Key ResponsibilitiesCalendar management: Build and maintain a deep understanding of...

  • Executive Assistant to Senior Executives

    4 weeks ago

    Arlington, Virginia, United States LARC Staffing, LLC Full time

    Job DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...

Executive Assistant

2 months ago

Arlington, United States Trinity River Authority of Texas Full time
Job DescriptionJob Description

POSITION SUMMARY
This is an advanced secretarial position responsible to an Executive Manager. Work assignments of a broad nature are performed under minimal supervision with the ability to exercise independent judgment and make decisions. Accuracy and attention to detail are critical in this position due to the visibility of the involved departments.


ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for word processing of general correspondence and other documents often from rough drafts, outlines or dictation. Types forms, labels, board items, reports, etc.


2. Drafts correspondence with any necessary back-up material. Assigning and maintaining appropriate file numbers for records retention. Maintains up-to-date files and records for the Executive Manager on such topics as general correspondence, vendor information and department activity.


3. May perform coding and matching of invoices for vendor check processing and reconciles any vendor invoices or billings specific to department. May deal directly with vendors on occasion.


4. Coordinates meetings to include scheduling, organizing materials, reserving meeting rooms and coordinating amenities. Such meetings require contact with Board Members, other TRA offices, TRA customers, engineering and consulting firms, etc.


5. Conducts research on budgets, payables, and/or other projects as assigned, and provide reports on research.


6. Distributes incoming mail and prepares outgoing correspondence and packages.


7. Responsible for establishing priorities and maintaining confidentiality of correspondence and/or staff business.


8. Assists Executive Manager in making logistical and travel arrangements.


9. Performs department specific duties as assigned such as:

a. Assists the Secretary to the Board of Directors in preparing and sending out required notices, and supplying Board members with committee and board packets.

b. Prepare Committee Board Packet materials at the direction of the Executive Manager and complete a variety of tasks after Board meetings.

c. Perform some paralegal duties such as maintaining the legal library, procuring needed documents from law library, universities, governmental bodies, etc. and possessing knowledge of the Uniform System of Citation and the Texas Rules of Form.

d. Process the Authority’s legal bills for review by the General Counsel and maintain records of cost on a case by case basis.


10. May perform other administrative support functions as assigned by Executive Manager.


WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.

FINANCIAL RESPONSIBILITY
May prepare expense statements for managers. Monitors, tracks, and prepares budget projections for Executive Manager. Prepares invoice coding and matching of payables for check processing. May order supplies and maintain petty cash for department group(s).

QUALIFICATIONS

EDUCATION
(required level of education)
High school diploma or GED. Special training in secretarial and clerical skills preferred.

EXPERIENCE
(minimum years and types of related experience required)
More than five years of progressively responsible and varied secretarial experience. One year of college may be substituted for two years of experience at the discretion of the Executive Manager.

CERTIFICATES, LICENSES, REGISTRATIONS
(any specialized certifications licenses or registrations required by TRA or other authority in order to do the job, including those the incumbent must be able to obtain)
Valid Texas driver’s license.

KNOWLEDGE
(Information or facts than employee must know in order to be able to perform the work)
Knowledge of Microsoft Office applications such as Word, Excel, Powerpoint, etc.

SKILLS AND ABILITIES
(developed capability to use or apply knowledge effectively or dexterity/coordination in the performance of physical tasks)
Must type 80 wpm. Performs job with a minimum of instruction and has some decision-making responsibility. Ability to apply general instructions to specific situations. Excellent grammar skills are essential. Position requires independent judgment, a high degree of concentration and the ability to carry out oral instructions. Individuals must be able to communicate effectively with others.

GUIDANCE RECEIVED
Receives periodic supervision and uses guidelines/range of procedures. Follows periodic direct instructions and guidelines, uses policies and procedures that require some interpretation. Problems that cannot be addressed through an existing guideline, policy or procedure are referred to supervisor or more senior position. Incumbent must exercise judgment about whether to escalate issues.

WORKING CONDITIONS
Duties are almost always carried out in an office environment. May occasionally travel to project locations.

TOOLS AND EQUIPMENT USED
Office machines including computers, various printers, typewriter, scanners, calculator, copier and facsimile machine.

Company DescriptionThe Trinity River flows across Texas for hundreds of miles. Providing drinking water to more than 50% of the state's population, the Trinity River is one of the most important waterways in the country. The Trinity River Authority of Texas (TRA) is proud to play an important role in preserving and developing this vital resource for Texans and the generations of Texans to come.

Established by the state Legislature in 1955, TRA provides water and wastewater treatment and recreation and reservoir facilities throughout the Trinity River Basin and maintains a master plan for basin-wide development. TRA also serves as a conduit for tax-exempt financing for municipal projects and as a local sponsor for federal water projects.

TRA is constantly working to improve water quality and remains at the forefront of cutting-edge technologies and innovations. An exciting and dynamic organization, TRA is poised for success for years to come.

TRA offers a competitive starting salary range, along with a comprehensive benefits package including insurance programs, savings programs, paid time off and holidays. Salary will be commensurate with experience and qualifications. TRA is an equal opportunity employer.Company DescriptionThe Trinity River flows across Texas for hundreds of miles. Providing drinking water to more than 50% of the state's population, the Trinity River is one of the most important waterways in the country. The Trinity River Authority of Texas (TRA) is proud to play an important role in preserving and developing this vital resource for Texans and the generations of Texans to come.\r
\r
Established by the state Legislature in 1955, TRA provides water and wastewater treatment and recreation and reservoir facilities throughout the Trinity River Basin and maintains a master plan for basin-wide development. TRA also serves as a conduit for tax-exempt financing for municipal projects and as a local sponsor for federal water projects.\r
\r
TRA is constantly working to improve water quality and remains at the forefront of cutting-edge technologies and innovations. An exciting and dynamic organization, TRA is poised for success for years to come.\r
\r
TRA offers a competitive starting salary range, along with a comprehensive benefits package including insurance programs, savings programs, paid time off and holidays. Salary will be commensurate with experience and qualifications. TRA is an equal opportunity employer.