Operations Manager

2 weeks ago

Bartow, Florida, United States AMIkids Full time
Are you passionate about making a difference in the lives of young people?

AMIkids has positively impacted over 160,000 youth and their families since its inception. Being part of the AMIkids organization means contributing to the growth and development of youth, helping them become integral members of their communities.

Position Overview

The Business Manager role assists the Executive Director in overseeing various operational functions to ensure the smooth and effective running of the Program.

Key Responsibilities
  • Actively engage in providing administrative support across multiple areas of the Program's operations:
  • Manage accounting tasks and reporting in compliance with standard accounting principles and regulatory standards,
  • Handle banking duties related to Program needs (cash ledgers, cash flow management, deposits, withdrawals, checks, etc.),
  • Ensure compliance with IRS regulations and reporting requirements for financial functions,
  • Oversee the recruitment, pre-employment, and onboarding processes,
  • Administer personnel files and maintain training documentation,
  • Coordinate payroll reporting in collaboration with Human Resources and Payroll departments,
  • Establish a reporting schedule and monitor Program reporting requirements for internal and external stakeholders,
  • Provide additional clerical assistance as needed,
  • Support the Executive Director with board-related tasks, public relations, and fundraising initiatives,
  • Compile information for grant applications,
  • Maintain Program contracts, cooperative agreements, letters of support, leases, and corporate bylaws,
  • Promote a safe and productive work environment by identifying and addressing potential risks,
  • Update the Program's organizational chart,
  • Track Program property inventory and report discrepancies to the Executive Director,
  • Foster effective communication with internal and external parties,
  • Maintain confidentiality regarding sensitive information,
  • Participate in special Program events, sports activities, and challenges,
  • Address facility issues, equipment maintenance, and cleanliness as needed,
  • Respond promptly to inquiries from Finance and Support Services,
  • May be required to obtain and maintain crisis intervention and physical restraint training as mandated by state regulations,
  • May need to acquire and maintain current CPR and First Aid Certification from a recognized organization,
  • Assist with special projects and perform other duties as assigned.
Qualifications
  • High School Diploma or GED required; Associate's Degree preferred,
  • Two (2) years of experience as an Administrative Assistant, with a background in business administration, bookkeeping, accounting, or budget management preferred; proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint),
  • Strong communication skills (both verbal and written),
  • Preferred involvement in community activities,
Benefits
In addition to the opportunity to make a significant impact in the lives of youth, AMIkids offers a comprehensive benefits package that includes:
  • Opportunities for professional growth - we prioritize developing our leaders from within
  • Health Benefits - options for Medical, Dental, Vision, and Prescription Drug plans; Health Spending Account, Company-paid Life Insurance, and AD&D
  • Paid Time Off & Holidays
  • Wellness Benefits - Employee Assistance Program, Health Coaching, Stress Management Programs, etc.
  • Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
  • Additional perks such as Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more

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