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Operations Manager

2 months ago

Bartow, Florida, United States AMIkids Full time
Are you passionate about making a positive impact on the lives of young people?

AMIkids has been dedicated to transforming the lives of youth and their families since 1969. By becoming a part of the AMIkids team, you contribute to empowering youth to reach their full potential and become integral members of their communities.

Position Overview

The Business Manager role provides essential support to the Executive Director in managing various operational functions to ensure the smooth and effective running of the Program.

Key Responsibilities
  • Actively engage in providing administrative assistance across several operational areas of the Program:
  • Oversee accounting tasks and reporting in line with standard accounting principles and regulatory standards,
  • Manage banking operations related to Program requirements (including cash ledgers, cash flow, deposits, withdrawals, checks, etc.),
  • Ensure compliance with IRS regulations and reporting requirements through diligent monitoring of financial functions,
  • Effectively handle recruitment, onboarding, and new hire processes,
  • Administer personnel records, ensuring staff files and training documentation are current,
  • Coordinate payroll reporting in collaboration with Human Resources and Payroll departments,
  • Establish and maintain a schedule for Program reporting obligations to both internal and external stakeholders,
  • Provide additional clerical support as necessary,
  • Assist the Executive Director with board-related tasks, public relations, and fundraising initiatives,
  • Compile information for grant applications,
  • Maintain Program contracts, cooperative agreements, letters of support, leases, and corporate bylaws,
  • Promote a safe and productive work environment by identifying and addressing potential risk management issues,
  • Update the Program's organizational chart,
  • Track Program property inventory and inform the Executive Director of any discrepancies,
  • Foster effective communication with both internal and external parties,
  • Uphold confidentiality regarding sensitive information,
  • Participate in special Program events, sports activities, and challenges,
  • Address facility concerns, equipment maintenance, and cleanliness as needed,
  • Respond promptly to inquiries and tasks from Finance and Support Services,
  • May require obtaining and maintaining crisis intervention and physical restraint training as mandated by state regulations,
  • May require obtaining and maintaining current CPR and First Aid certification from a recognized organization,
  • Assist with special projects and perform other duties as assigned.
Qualifications
  • High School Diploma or GED required; Associate's Degree preferred,
  • Two (2) years of experience in an administrative role, with a background in business administration, bookkeeping, accounting, or budget management preferred; proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint),
  • Strong communication skills, both verbal and written,
  • Preferred involvement in community service activities.
Benefits
In addition to the opportunity to make a significant difference in the lives of youth, AMIkids offers a comprehensive benefits package that includes:
  • Opportunities for professional growth - we are committed to developing our leaders from within,
  • Health Benefits - options for Medical, Dental, Vision, and Prescription Drug plans; Health Spending Account, Company-paid Life Insurance, and AD&D,
  • Paid Time Off & Holidays,
  • Wellness Benefits - Employee Assistance Program, Health Coaching, Stress Management Programs, etc.,
  • Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program,
  • Additional perks such as Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.