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Operations Manager

2 months ago

Bartow, Florida, United States AMIkids Polk, Inc. Full time
Position Overview

Are you passionate about making a difference in the lives of young people?

AMIkids Polk, Inc. has been dedicated to transforming the lives of youth and their families since 1969. Joining our organization means contributing to the development of young individuals, helping them achieve their potential and become active members of their communities.

Role Summary

The Business Manager position is designed to assist the Executive Director in overseeing various administrative functions to guarantee the smooth and effective operation of the program.

Key Responsibilities

  • Actively engage in providing administrative assistance across multiple operational areas of the program.
  • Manage accounting tasks and reporting in compliance with standard accounting principles and relevant regulations.
  • Handle banking duties related to program requirements, including cash management, deposits, and withdrawals.
  • Ensure adherence to IRS regulations and reporting obligations concerning financial operations.
  • Oversee the recruitment process, including pre-employment and onboarding activities.
  • Administer personnel files and maintain up-to-date training documentation.
  • Coordinate payroll reporting in collaboration with Human Resources and Payroll departments.
  • Establish and maintain schedules for program reporting to both internal and external stakeholders.
  • Provide additional clerical support as necessary.
  • Assist the Executive Director with board-related tasks, public relations, and fundraising initiatives.
  • Compile information for grant applications and funding opportunities.
  • Maintain program contracts, agreements, and essential documentation.
  • Identify and mitigate potential risks to ensure a safe working environment.
  • Update and manage the program's organizational structure.
  • Track inventory of program assets and report discrepancies to the Executive Director.
  • Foster effective communication with both internal and external parties.
  • Uphold confidentiality regarding sensitive information.
  • Participate in special program events, including trips and sports activities.
  • Address facility-related issues and oversee equipment maintenance.
  • Respond promptly to inquiries from Finance and Support Services.
  • Obtain and maintain necessary training and certifications as required by state regulations.
  • Assist with special projects and perform other duties as assigned.

Qualifications

  • High School Diploma or GED is required; an Associate's degree is preferred.
  • A minimum of two years of experience in an administrative role, with a preference for backgrounds in business administration, bookkeeping, or budget management.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
  • Strong verbal and written communication skills.
  • Preferred involvement in community service activities.

Benefits

AMIkids offers a comprehensive benefits package that includes:

  • Opportunities for professional growth and development.
  • Health benefits including medical, dental, vision, and prescription drug plans.
  • Paid time off and holidays.
  • Wellness programs and support services.
  • Employer-funded pension plan and voluntary retirement savings options.
  • Additional perks such as pet insurance and travel assistance.