Senior Executive Coordinator

2 weeks ago

Atlanta, Georgia, United States Edible Arrangements, LLC Full time
Job Overview

Position: Executive Assistant

Company Overview: Edible Arrangements, LLC is a prominent player in the gifting industry, renowned for our exquisite, handcrafted products. Our offerings have expanded to include a variety of gifts and treats, ensuring we cater to every occasion. Our mission is to deliver joy through our signature fruit arrangements and other delightful treats.

Role Purpose: The Executive Assistant to the CEO is essential for the seamless operation of the executive office. This role involves managing daily tasks such as meal ordering, travel coordination, and meeting scheduling, allowing the CEO to concentrate on strategic leadership.

Key Responsibilities:

  • Calendar Management: Oversee the CEO's schedule, coordinating meetings, appointments, and travel plans, requiring interaction with various stakeholders.
  • Travel Coordination: Organize travel logistics, including itineraries, accommodations, and transportation for both domestic and international trips.
  • Meeting Preparation: Develop meeting agendas and materials to ensure the CEO is well-prepared for discussions and presentations.
  • Document Management: Maintain and organize essential documents and files for easy access and retrieval.
  • Information Flow: Facilitate the timely exchange of information to and from the CEO's office, keeping them updated on critical matters.
  • Follow-Up: Monitor action items and deadlines from meetings, ensuring the CEO remains informed of commitments.
  • Confidentiality: Uphold the highest standards of discretion regarding sensitive information.
  • Personal Assistance: Occasionally assist with personal errands and tasks for the CEO.
  • Relationship Management: Cultivate and maintain relationships with key internal and external contacts.
  • Emergency Response: Be prepared to address urgent matters as they arise, including after-hours support.
  • Continuous Improvement: Identify opportunities to enhance office efficiency and productivity.
  • Professional Development: Stay updated on best practices in executive support to continually improve skills.

Qualifications:

  • 2-3 years of experience in supporting executive leadership.
  • Proven experience in managing complex calendars.
  • Expertise in arranging domestic and international travel.
  • Experience in creating presentations using PowerPoint.
  • Strong proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.

Ideal Candidate:

  • Quick thinker with problem-solving abilities.
  • Resilient in high-pressure environments.
  • Ability to align support with the CEO's vision and goals.
  • Resourceful in finding information and contacts efficiently.
  • Detail-oriented with a focus on accuracy.
  • Skilled in multitasking and prioritizing effectively.

What We Offer:

  • A collaborative onsite work environment with flexible work-from-home options.
  • The stability of a well-established company with the innovation of a startup.
  • Opportunities for personal and professional growth.
  • Comprehensive healthcare plans, including dental and vision insurance.
  • Paid time off to support work-life balance.

Edible Arrangements, LLC is an equal opportunity employer, considering applicants without regard to race, creed, color, religion, sex, sexual orientation, marital status, national origin, age, or disability.

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