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Executive Assistant to Senior Leadership at Marketing Firm

2 months ago

Atlanta, Georgia, United States C-SUITE ASSISTANTS Full time
About the Role:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team.

Key Responsibilities:

  • Manage and coordinate calendars, scheduling meetings, and travel arrangements for senior executives
  • Prepare and distribute meeting agendas, notes, and follow-up action items
  • Manage and prioritize incoming communications, ensuring timely responses
  • Coordinate and organize in-person client and leadership meetings
  • Handle confidential and sensitive information with discretion
  • Assist in the management of key client relationships, ensuring senior executives are well-prepared for client interactions
  • Perform other administrative duties as assigned, including office administration tasks
  • Attend and take notes during meetings, distribute agendas, and coordinate follow-up actions
  • Handle confidential and sensitive information with discretion
  • Screen and prioritize emails and other communications
  • Process expense reports and other financial tasks

Requirements:

  • Minimum of 5 years of experience in a related support position
  • BA/BS from a college or university a plus
  • Background working at a marketing, PR, or ad agency a plus
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
  • Flexibility to adapt to changing priorities and handle unexpected challenges with ease
  • Polished, professional demeanor
  • Proactive and results-driven, with a focus on delivering exceptional support to senior executives
  • Outstanding communication and interpersonal skills

What We Offer:

  • Competitive salary and benefits package
  • Opportunity to work with a dynamic and growing company
  • Collaborative and supportive work environment
  • Professional development and growth opportunities