Executive Administrative Assistant

3 weeks ago

New York, New York, United States Nestle Operational Services Worldwide SA Full time
Job Description:

The Executive Administrative Assistant will provide high-level administrative support to the CEO of Nespresso North America, acting as the Nespresso brand ambassador to VIPs from Nespresso and Nestle Global HQ, as well as external business partners.

Key Responsibilities:
  • Meeting Management: Manage all MANCOM meetings, including calendar invites, lunches, guest schedules, and conference room booking.
  • Expense Reporting: Manage all expense reporting for CEO & MANCOM, reviewing reports and reporting audit findings to the CEO.
  • Executive Administrative & Presentation Support: Provide a complete range of administrative support to the CEO, including composing correspondence, answering phones, screening mail, and preparing expense reports.
  • Travel Coordination & Additional Responsibilities: Organize and manage domestic and international travel arrangements for CEO & MANCOM, managing logistics for VIPs and external business partners.
Requirements:
  • High School Diploma or GED required; Bachelor's degree highly desired.
  • 5+ years of full-cycle administrative experience supporting C-Suite or Executive Leadership (Vice Presidents) required.
  • Demonstrated fluency in MS Office (Word/Excel/Outlook/PowerPoint) and knowledge of all core functions, especially in MS Excel.
  • Ability to analyze business information, reach conclusions, and communicate key information elements to others through verbal and written electronic media presentations.
  • Excellent communication, presentation, organization, and stakeholder management skills, including the ability to develop and maintain strong, cross-functional stakeholder relationships.
  • Willing and able to work under pressure to meet tight deadlines with minimal supervision, detail-oriented, and able to multi-task and prioritize key responsibilities based on business needs.
  • Ability to manage confidential information with discretion and willing and able to travel up to 5% based on the needs of the team and the business.

Nestle Operational Services Worldwide SA offers a competitive total rewards package, including a 401k with a company match, healthcare coverage, and a broad range of other benefits.

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