Office Operations Specialist

2 weeks ago

Arlington, Virginia, United States Analytic Services Inc Full time

Company Overview: Analytic Services Inc. is dedicated to enhancing national and homeland security by empowering public institutions. We pride ourselves on providing insightful leadership for intricate challenges through independent analysis, delivering practical and effective solutions. Our core values emphasize collaboration, integrity, and initiative, ensuring a client-focused approach in all our endeavors.

Position Overview:

This role is situated within the Office of the DoD Chief Information Officer. Ideal candidates will exhibit exceptional organizational skills and the ability to work autonomously while thriving in a collaborative environment. Key responsibilities encompass calendar management, task prioritization, communication facilitation, and document processing to support the mission of the Office of the Secretary of Defense (OSD).

Key Responsibilities:

  • Assist government personnel with administrative frameworks, including file management and records organization.
  • Oversee calendar scheduling, adapting to sudden changes and prioritizing urgent tasks.
  • Handle operational duties related to human resources, IT, security, and facilities management, including phone call management and guest reception.
  • Facilitate the onboarding process for new personnel, ensuring all necessary documentation is completed.
  • Manage requests for government-furnished equipment for new hires.
  • Ensure suite access, maintain SCIF standards, and oversee secure document disposal.
  • Address IT and network-related issues effectively.
  • Support the off-boarding process for departing personnel.
  • Review and route correspondence documents to appropriate offices for response.
  • Develop and maintain an internal tracking system for correspondence and projects.
  • Produce written materials in compliance with DoD correspondence management standards.
  • Perform additional duties as assigned.

Work Environment: This position requires on-site work, with some flexibility for hybrid arrangements.

Qualifications:

  • Bachelor's degree with a minimum of 5 years of relevant experience, or a high school diploma with at least 9 years of related experience.
  • Possession of a Top Secret clearance with SCI eligibility at the time of hire.
  • Expertise in the English language for crafting various DoD correspondence formats.
  • Proven experience in supporting roles within an OSD/Joint Staff/Interagency context.
  • Familiarity with the structure and missions of the OSD and its components.
  • High proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Teams.
  • Demonstrated ability to thrive in a fast-paced team environment, adapt to evolving requirements, and manage multiple tasks effectively.

Equal Opportunity Employer: Analytic Services Inc. is committed to fostering a diverse workplace. We welcome individuals from various backgrounds and experiences who are passionate about contributing to meaningful work.

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