Executive Assistant to the CEO

4 days ago

San Francisco, California, United States Addison Group Full time
Job Title: Executive Assistant to the CEO

At Addison Group, we are seeking a highly skilled and organized Executive Assistant to support our CEO in ensuring the smooth operation of the executive office.

Key Responsibilities:

  • Administrative Support: Manage the CEO's calendar, coordinate meetings, and schedule appointments while ensuring efficient time management.
  • Communication Management: Handle all forms of communication, including emails, phone calls, and written correspondence on behalf of the CEO.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and follow-up notes.
  • Project Management: Oversee special projects from inception to completion, ensuring they align with the CEO's priorities and company objectives.
  • Travel Coordination: Plan and organize complex domestic and international travel itineraries.
  • Event Planning: Plan and execute internal and external events on behalf of the CEO.
  • Stakeholder Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Confidentiality and Discretion: Handle highly sensitive and confidential information with the utmost discretion and professionalism.
  • Research and Reporting: Conduct research on various topics and prepare reports and presentations for executive reviews.

Qualifications:

  • Bachelor's degree in Business Administration, Communications, or related field (preferred but not required).
  • 7+ years of experience in a similar role supporting C-level executives.
  • Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and project management tools.
  • Experience with travel coordination and event planning.
  • Strong attention to detail and ability to anticipate needs.
  • Ability to handle confidential information with discretion and professionalism.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work directly with the CEO and gain insight into high-level strategic decision-making.
  • Dynamic, innovative, and supportive work environment.
  • Opportunities for career growth within a fast-scaling tech company.

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