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Executive Assistant to CEO at Innovative Robotics Firm

2 months ago

South San Francisco, California, United States The Ladders Full time
About the Role:
We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the CEO of a forward-thinking robotics organization dedicated to revolutionizing healthcare through autonomous solutions. This position offers a unique chance to be part of a team that prioritizes innovation and social impact, contributing to significant advancements in global health.

Key Responsibilities:
  • Collaborate closely with the CEO to enhance their effectiveness by managing priorities and streamlining their workflow.
  • Oversee the CEO's intricate calendar, applying sound judgment to prioritize business needs and optimize time management.
  • Address conflicting demands promptly and proactively, ensuring projects are completed successfully under tight deadlines.
  • Manage the CEO's email correspondence, drafting communications, highlighting urgent matters, and ensuring thorough follow-up.
  • Organize and lead large-scale team meetings, ensuring all logistical aspects are handled efficiently.
  • Coordinate travel arrangements, including developing detailed itineraries and scheduling key meetings with relevant stakeholders.
  • Hold leadership team members accountable for their commitments and deadlines through consistent follow-up and support.
Qualifications:
  • A minimum of 7 years of experience as an Executive Assistant supporting C-level executives, with a preference for candidates holding a Bachelor's Degree.
  • Exceptional communication skills, demonstrating clarity and strategic thinking in both verbal and written formats.
  • Highly responsive and organized, with a commitment to maintaining an efficient inbox.
  • A proactive approach to tasks, bringing enthusiasm and initiative to every responsibility.
  • Proven ability to manage multiple priorities and adapt to changing needs in a dynamic environment.
  • High emotional intelligence, capable of anticipating needs and providing thoughtful solutions with professionalism and discretion.
  • Strong organizational skills, with meticulous attention to detail and a passion for keeping others organized.