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Executive Assistant to CEO at Innovative Robotics Firm

2 months ago

South San Francisco, California, United States The Ladders Full time
About the Role:
We are seeking a highly skilled Senior Executive Assistant to provide exceptional support to the CEO of a forward-thinking robotics organization dedicated to revolutionizing healthcare through autonomous solutions. This position offers a unique chance to be part of a purpose-driven team that prioritizes innovation and social impact.

Key Responsibilities:
  • Collaborate closely with the CEO to enhance their effectiveness by managing priorities and facilitating their work processes.
  • Oversee the CEO's intricate calendar, demonstrating a keen understanding of business priorities and exercising sound judgment in time management.
  • Effectively prioritize competing demands, address urgent matters promptly, and ensure successful project completion, often under tight deadlines.
  • Manage the CEO's email correspondence, drafting messages, highlighting urgent matters, and ensuring thorough follow-up.
  • Organize and lead large-scale team meetings, ensuring smooth communication and collaboration.
  • Coordinate travel arrangements, including detailed itineraries and agendas, while prioritizing meetings with key stakeholders.
  • Hold leadership team members accountable for their commitments and deadlines through diligent follow-up.
Qualifications:
  • A minimum of 7 years of experience as an Executive Assistant supporting C-level executives, with a Bachelor's Degree preferred.
  • Outstanding communication skills, with the ability to convey information clearly and strategically, both verbally and in writing.
  • Highly responsive and organized, with a commitment to maintaining an inbox at zero.
  • Bring a positive attitude and proactive approach to all tasks undertaken.
  • Proficient in multitasking and adapting to shifting priorities while working collaboratively across functions.
  • Possess a high emotional intelligence, capable of anticipating needs, critically analyzing situations, and providing professional solutions.
  • Exceptional organizational skills with a strong attention to detail, ensuring both personal and team efficiency.