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Administrative Assistant

1 month ago

Indianapolis, Indiana, United States Software Technology Inc Full time
Job Title: IN-DWD-Administrative AssistantJob Summary

We are seeking an experienced Administrative Assistant to provide high-level support to our executive team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently with a high degree of discretion.

Key Responsibilities
  • Provide administrative support to an executive administrator, including scheduling, travel arrangements, and record-keeping.
  • Perform a variety of administrative duties, including preparing reports, coordinating office services, and reviewing operating practices.
  • Work with a wide range of agency and state administrators, legislators, private companies, and the general public on routine and non-routine problems.
  • Prepare administrative rules and procedures for executive administrator and/or board or commission.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, and personnel issues to aid executive.
  • Manage and maintain executive's schedules and travel arrangements.
Requirements
  • 8+ years of experience as an executive or senior administrative assistant with 2 years of experience in administrative, leadership, managerial, or supervisor capacity.
  • Ability to work independently and prioritize responsibilities according to agency needs.
  • Ability to maintain a high level of confidentiality.
  • Proficient with MS Office, including Excel, Word, PowerPoint, and Teams.
  • Strong communication skills, both written and verbal.
  • Prior experience developing program or department processes, policies, and procedures.
  • Prior experience working in a government program, preferably in an executive or senior administrative role.
Working Conditions

This role performs work in a standard office environment.

Required/Desired Skills
  • Ability to work independently and prioritize responsibilities according to agency needs.
  • Ability to maintain a high level of confidentiality.
  • Proficient with MS Office, including Excel, Word, PowerPoint, and Teams.
  • Strong communication skills, both written and verbal.
  • Prior experience developing program or department processes, policies, and procedures.
  • Prior experience working in a government program, preferably in an executive or senior administrative role.
Questions
  • Do you agree to the requirement that absences greater than two weeks must be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence?
  • What is your candidate's email address?
  • Where does your candidate currently reside (City & State)?
  • If selected for engagement, your candidate's hourly Pay Rate must be BETWEEN $$$ and $$$. The Provider Markup for this position is 29%. Do you agree to these requirements?
  • Position is on-site, Monday thru Friday, 7.5H days. Do you accept this requirement?
  • Initial engagement is for 3 months with a high likelihood of extending further. Do you accept this requirement?
  • This position is part of the Executive team and will be expected to carry themselves with a higher level of professionalism. Business appropriate attire is required. Do you accept this requirement?