Senior Coordinator, Administrative Support

3 weeks ago


Indianapolis, Indiana, United States WSP Full time
Job Summary

We are seeking a highly skilled and experienced Senior Coordinator, Administrative Support to join our team at WSP. As a key member of our Special Ops team, you will play a vital role in ensuring the smooth operation of our offices, providing administrative support to personnel at all levels.

Key Responsibilities
  • Provide administrative support to all levels of staff, including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
  • Assist with procurement of approved office materials and supplies as required.
  • Coordinate safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE.
  • Assist with project support, including technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
  • May be assigned to assist with financial reports for office leaders, including spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
  • May assist with Procurement activities, including Accounts Payable, Purchase Orders, etc.
  • May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis.
  • Task activity and office location details are required.
  • May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
  • May be assigned to support established Document Processing requests.
Requirements
  • 5+ years of experience
  • High School Diploma
  • Must be a self-starter capable of taking on tasks with little direction or supervision
  • Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office
  • Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations
  • Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
  • Must possess excellent interpersonal and written and verbal communication skills
  • Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
  • Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
  • Must be a strong team player
  • Must be able to use discretion and confidentiality
  • Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed


  • Indianapolis, Indiana, United States WSP Global, Inc. Full time

    Job Title: Senior Coordinator, Administrative SupportAt WSP Global, Inc., we are seeking a highly skilled Senior Coordinator, Administrative Support to join our Special Ops team. As a key member of our Workplace Office Administration team, you will play a central role in ensuring the smooth operation of our offices, encompassing both on-site and off-site...


  • Indianapolis, Indiana, United States American Senior Communities Full time

    About the Role:We are seeking a compassionate and skilled Senior Care Coordinator to join our team at American Senior Communities. As a key member of our care team, you will be responsible for coordinating the completion of resident assessments, managing the interdisciplinary care plan process, and promoting individualized support and care of...


  • Indianapolis, Indiana, United States ATC Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at ATC. The ideal candidate will have a strong background in administrative management, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesProvide high-level administrative support to senior...


  • Indianapolis, Indiana, United States American Senior Communities Full time

    About the Role:We are seeking a skilled and compassionate MDS Coordinator to join our team at American Senior Communities. As a key member of our care team, you will play a vital role in ensuring the highest quality of care for our residents.Responsibilities:Coordinate the completion of resident assessments using RAI toolsManage the interdisciplinary care...


  • Indianapolis, Indiana, United States American Senior Communities Full time

    About the Role:We are seeking a dedicated and compassionate Senior Care Coordinator to join our team at American Senior Communities. As a key member of our interdisciplinary care team, you will play a vital role in ensuring the highest quality of care for our residents.Key Responsibilities:Coordinate the completion of resident assessments using RAI tools to...


  • Indianapolis, Indiana, United States TANDY LAW FIRM LLC Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to support our team in delivering exceptional results. The ideal candidate will possess excellent organizational and communication skills, with the ability to prioritize tasks and maintain a high level of attention to detail.Key Responsibilities:Provide administrative support to senior staff...


  • Indianapolis, Indiana, United States American Senior Communities Full time

    Job Summary:As a key member of the American Senior Communities team, the Assistant Director of Nursing will play a vital role in ensuring the highest quality of care for our residents. This dynamic leader will be responsible for developing and implementing nursing policies and procedures, collaborating with other departments to coordinate resident care, and...


  • Indianapolis, Indiana, United States Software Technology Inc Full time

    Job Title: IN-DWD-Administrative AssistantJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level support to our executive team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently with a high degree of discretion.Key ResponsibilitiesProvide...


  • Indianapolis, Indiana, United States DaMar Staffing Solutions of Indianapolis Full time

    The role of an Executive Assistant at DaMar Staffing Solutions of Indianapolis is a highly sought-after position that requires exceptional organizational and time management skills.Key Responsibilities:Schedule and coordinate meetings, appointments, and travel arrangements for senior executives, ensuring optimal use of time and resources. Manage multiple...


  • Indianapolis, Indiana, United States Community Health Network Full time

    About the RoleThe Senior Administrative Assistant provides high-level administrative support to the Vice President for Diversity, Equity, and Inclusion, the VP of Talent Management, and the VP of Human Resources. This role involves coordinating, planning, and managing various events, activities, and confidential assignments.The ideal candidate will have...


  • Indianapolis, Indiana, United States Hire IT People Inc Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Hire IT People, Inc. This role will provide administrative support to our IT professionals, ensuring seamless project execution and exceptional client satisfaction.Key Responsibilities:Provide administrative support to IT professionals, including scheduling, travel...


  • Indianapolis, Indiana, United States Apidel Technologies Full time

    Job OverviewApidel Technologies is seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our executive administrator. The ideal candidate will possess a strong background in administration, excellent communication skills, and the ability to work independently with minimal supervision.Key Responsibilities:Provide...


  • Indianapolis, Indiana, United States Lorven technologies Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Lorven Technologies. The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and prioritize responsibilities according to agency needs.Key ResponsibilitiesProvide direct administrative...


  • Indianapolis, Indiana, United States Vergence Full time

    Job DescriptionAs a key member of the Vergence team, we are seeking a highly skilled Senior Systems Administrator to join our IT department.Key Responsibilities:Provide expert-level systems administration and support for our enterprise infrastructure.Assist in planning, organizing, and controlling the activities of assigned area(s).Collaborate with...


  • Indianapolis, Indiana, United States Indiana State Gov Full time

    Job Summary:As a Clerical Assistant at the State of Indiana, you will be responsible for coordinating administrative and support services. This includes preparing correspondence, maintaining reference materials, and updating files and reports. You will also compose and type complex letters and reports, transcribe dictation, and prepare reports. Additionally,...


  • Indianapolis, Indiana, United States Community Health Network Full time

    Job SummaryThe Senior Administrative Assistant for Diversity, Equity, and Inclusion provides advanced administrative support to the Vice President for Diversity, Equity, and Inclusion and the Office for Diversity, Equity, and Inclusion. This role involves coordinating events, managing confidential assignments, and serving as the primary contact for network...


  • Indianapolis, Indiana, United States Capital Senior Living Full time

    Activities Director OpportunityCapital Senior Living is seeking a skilled Activities Director to join our team at The Wellington at Southport. As an Activities Director, you will be responsible for planning, scheduling, and implementing activities for our residents, ensuring a high-quality experience for all.Key Responsibilities:• Plan and schedule...

  • Senior Care Nurse

    3 weeks ago


    Indianapolis, Indiana, United States Capital Senior Living Full time

    Transforming Lives through Compassionate CareAt Capital Senior Living, we're seeking a dedicated and compassionate Licensed Practical Nurse (LPN) to join our team at The Wellington At Southport. As a key member of our care team, you'll play a vital role in enriching the lives of our senior residents.Key Responsibilities:Direct the day-to-day functions of...


  • Indianapolis, Indiana, United States Phi Kappa Psi Foundation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Phi Kappa Psi Foundation. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office and contributing to the achievement of our mission.Key ResponsibilitiesProvide administrative support...


  • Indianapolis, Indiana, United States Vergence Full time

    Job DescriptionVergence is seeking a highly skilled Senior Systems Administrator to join our team.This role involves ensuring the long-term requirements of systems operations and administration, including overall systems planning.The ideal candidate will have experience in maintaining, administering, and configuring specialized applications and their...