Talent Acquisition Specialist
2 months ago
Job Summary
WorkSource Oregon is seeking a highly organized and detail-oriented Talent Acquisition Specialist to support the recruitment and hiring procedures within our organization. As a key member of our team, you will play a vital role in coordinating the various facets of talent acquisition, ensuring a seamless and effective process from beginning to end.
Key Responsibilities
- Administrative Support: Provide administrative support to the recruitment team, including data entry, position control tracking, and approvals.
- Job Opportunity Process: Coordinate the job opportunity process for new and replacement positions, ensuring accurate position control tracking and data entry.
- Job Advertising: Partner with the Talent Acquisition Manager to develop advertising and sourcing plans to attract top talent.
- State and National Organizations: Serve as a liaison for State and National organizations, posting job openings and completing employee verifications for loan programs.
- Invoice and Expense Processing: Code and submit talent acquisition invoices and expenses for approval and processing.
- Recruitment Events: Schedule and coordinate regional and national recruitment events according to the annual plan.
- HR Processes: Timely entry and completion of applicable steps for HR process checklists.
- Recruitment Coordination: Update and maintain the Applicant Tracking System (ATS) to ensure data accuracy and current candidate statuses.
- Interview Coordination: Coordinate and schedule interviews, both in-person and virtual, ensuring that all parties involved are well-informed and prepared.
- Candidate Screening: Conduct candidate screening and initial interviews to evaluate skills, determine organization fit, and make recommendations for potential qualified hires.
- Candidate Travel: Coordinate travel and hotel accommodations for select candidates and process candidate reimbursements.
- Relationship Building: Establish strong relationships with hiring leaders, collaboratively develop recruitment plans, and consistently communicate to facilitate efficient and effective recruiting process and candidate experience.
- Pre-Employment Screening: Facilitate the pre-employment background, drug screen, and reference process, including candidate communication, vendor coordination, and tracking.
- Onboarding Communication: Coordinate offer letters and new employee orientation and onboarding communication with candidates.
Requirements
- Exceptional organizational abilities and strong attention to detail.
- Ability to work collaboratively with hiring managers and candidates.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in Microsoft Office and applicant tracking systems.
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