Talent Acquisition Coordinator

3 months ago

Bend, United States WorkSource Oregon Full time

Opportunity As a Talent Acquisition Coordinator, this role is vital in supporting the recruitment and hiring procedures within our organization. Responsibilities include coordinating the various facets of talent acquisition, ensuring a seamless and effective process from beginning to end. This position requires exceptional organizational abilities, strong attention to detail, and the capability to work collaboratively with both hiring managers and candidates. Responsibilities Administrative Support: Job Opportunity Process: Coordinate the job opportunity process for new and replacement positions, maintaining accurate position control tracking, data entry, and approvals. Job Descriptions: Support the job description and classification process, ensure job description checklist steps are completed in coordination with internal partners. Job Advertising: Partner with Talent Acquisition Manager to develop advertising and sourcing plans to attract talent. Place advertising for all jobs, ensuring postings remain active and refreshed to help generate candidate traffic. State and National Organizations: Serve as back-up point of contact for State and National organizations (i.e. NHSC, SLRP), post job openings and complete employee verifications for loan programs. Invoice and Expense Processing: Code and submit talent acquisition invoices and expenses for approval and processing. Recruitment Events: Schedule and coordinate regional and national recruitment events according to the annual plan. Participate in recruitment events to promote the organization and attract potential candidates. HR Processes: Timely entry and completion of applicable steps for HR process checklists. Recruitment Coordination: Applicant Tracking System (ATS): Update and maintain the ATS to ensure data accuracy and current candidate statuses. Interview Coordination: Coordinate and schedule interviews, both in-person and virtual, ensuring that all parties involved are well-informed and prepared. This also includes creating itineraries, provider packets and thank you gifts. Candidate Screening: Conduct candidate screening and initial interviews to evaluate skills, determine organization fit, and make recommendations for potential qualified hires. Primary focus for non-provider and non-leader roles. Candidate Travel: Coordinate travel and hotel accommodations for select candidates and process candidate reimbursements. Relationship Building: Establish strong relationships with hiring leaders, collaboratively develop recruitment plans and consistently communicate to facilitate efficient and effective recruiting process and candidate experience. Pre-Employment Screening: Facilitate the pre-employment background, drug screen and reference process including candidate communication, vendor coordination, and tracking. Onboarding Communication: Coordinate offer letters and new employee orientation and onboarding communication with candidates. Monitor onboarding status to ensure all paperwork, offer acceptance, background checks, etc. are completed prior to start date. Communicate with internal stakeholders as needed.

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