Cash Accounting Manager

1 week ago

Denton, Texas, United States Texas Womans University Full time
Job Overview

Position Title

Manager of Cash Accounting

ROLE SUMMARY

This position entails executing advanced professional responsibilities in the realm of financial accounting and reporting. A comprehensive understanding of accounting principles and practices, particularly in the context of higher education finance in line with GASB standards, is essential. Responsibilities include reviewing and verifying transactions related to the institution's cash accounts to guarantee the precision and reliability of financial data for reporting purposes. The work is notably intricate and diverse, necessitating independent thought and judgment, along with personal initiative in fulfilling assigned tasks. Oversight is provided by the Assistant Vice President, Controller, through routine evaluations of procedures and internal controls. Performance assessments are based on the successful completion of tasks and the outcomes achieved, conducted in accordance with the institution's policies and procedures.

ORGANIZATIONAL STRUCTURE

Reports to: Assistant Vice President, Controller

Supervises: No supervisory duties

KEY RESPONSIBILITIES - Responsibilities may include, but are not limited to:
  • Conducts daily and monthly reconciliations of the institution's cash accounts to detect any fraudulent activities promptly.
  • Supports the Accounting team in ensuring timely completion of monthly general ledger account reconciliations.
  • Calculates and submits tuition deposits and designated set-asides to the relevant state authorities.
  • Assists in the preparation and reporting of data for the annual financial report.
  • Facilitates the cleanup of cash general ledger accounts in relation to the Oracle Cloud implementation.
  • Maintains financial records using the institution's accounting system.
  • Handles general ledger account maintenance, including the preparation and posting of journal entries.
  • Audits accounts for accuracy and compliance with institutional, state, and federal regulations.
  • Acts as a lead for the Accounting team, providing training on reconciliation processes.
  • Performs high-volume, critical account reconciliations that significantly affect the institution's financial operations.
  • Takes responsibility for outstanding items and ensures timely resolution of issues.
  • Provides support to institutional staff in addressing financial operational challenges.
  • Assists in the creation of routine and specialized financial reports.
  • Participates in internal and external audits, organizing documentation and ensuring audits are completed on schedule.
  • Ensures adherence to internal control protocols.
ADDITIONAL TASKS
  • Performs various clerical duties, including filing, proofreading, and preparing correspondence.
  • Collaborates to fulfill internal requests for financial data.
  • Undertakes other responsibilities as assigned.
EDUCATIONAL REQUIREMENTS

A Bachelor's degree in accounting or a related field with a focus on accounting is required. Graduate coursework is preferred. Relevant job experience may substitute for the required degree on a year-for-year basis.

PROFESSIONAL EXPERIENCE

A minimum of five years of experience in accounting is required. CPA or CGFM certification is preferred. Any combination of education and experience that would likely provide the necessary knowledge is acceptable.

ESSENTIAL REQUIREMENTS

Regular and dependable attendance at the institution during scheduled work hours is a fundamental aspect of this role.

All employees are responsible for upholding information security and privacy standards within the institution by complying with federal and state regulations, as well as institutional policies and procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
  • Proficient understanding of office practices and procedures.
  • Ability to coordinate tasks with colleagues, providing direct guidance or supervision as needed.
  • Capacity to organize work efficiently, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of organizational policies and activities.
  • Aptitude for establishing and maintaining effective working relationships with staff, faculty, students, and the public.
  • Strong verbal and written communication skills.
  • Ability to represent the department and institution in a professional and courteous manner.
  • Proficiency in using personal computers and other office equipment, including university-related software and email.
PHYSICAL REQUIREMENTS

The physical demands outlined in the essential duties section are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these duties.

Travel may be required.

WORK ENVIRONMENT

All employees are tasked with maintaining a workplace free from discrimination, intimidation, and harassment, including sexual harassment. Work is typically conducted in a standard office environment.

SAFETY

The institution promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently. Supervisors are accountable for creating and maintaining a safe workplace. Employees must report any unsafe conditions or practices, as well as any near-miss incidents, to their supervisor and risk management. Both supervisors and employees should ensure that injury or accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

This job description does not constitute an employment agreement between the employer and employee and is subject to change based on the employer's needs and job requirements.

Texas Woman's University is dedicated to providing an educational environment that respects the rights and dignity of each individual, promotes diversity, and encourages respect for differences among individuals. Discrimination or harassment of any kind is deemed unacceptable.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate based on race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified individuals with disabilities.

All positions at Texas Woman's University are considered security sensitive and require background checks.

About Texas Woman's University

Texas Woman's University is the largest university system in the nation focused on women and is recognized as a federally designated Hispanic-Serving Institution. The university is located approximately 30 miles north of the Dallas-Fort Worth Metroplex and serves around 16,433 graduate and undergraduate students across three campuses: Denton, Dallas, and Houston. This diverse academic community is supported by faculty dedicated to excellence in teaching, scholarship, and service. Texas Woman's University is ranked among the nation's top ethnically diverse institutions according to U.S. News & World Report.

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