Event Planning Specialist

2 weeks ago

Austin, Texas, United States Forcepoint Full time
About the Role

Forcepoint is seeking a highly motivated and detail-oriented Corporate Events Coordinator to join our Corporate Marketing team. As a key member of our team, you will be responsible for supporting the execution of internal and external conferences, including registration, housing, meeting space allocation, audio-visual, special events, transportation, and more.

Key Responsibilities
  • Support the execution of internal and external conferences, including registration, housing, meeting space allocation, audio-visual, special events, transportation, and more.
  • Partner cross-functionally on event deliverables in accordance with stated deadlines.
  • Support virtual conferences, including working within digital event platforms, tracking deliverables, and working with production teams to deliver high-quality virtual event outcomes.
  • Assist with show service orders and purchase requisitions, event budget tracking, and execution of events within budget and process.
  • Coordinate logistics with vendors such as exhibit houses, show management firms, show service vendors, hotels, and specialty vendors.
  • Travel approximately 10% of the time to event locations.
Requirements
  • Working towards a Bachelor's degree or equivalent experience.
  • 1+ years' experience in B2B event planning, preferably in an agency environment.
  • Strong understanding of project management and timelines.
  • Some experience with procurement process is preferred.
  • Virtual events experience and experience working within digital platforms preferred.
  • Keen attention to detail and proven organizational and time management skills.
  • Ability to work effectively with people at all levels.
  • Willingness to do 'whatever it takes' in the interest of a world-class customer event experience.
  • Strong verbal and written communications skills; impeccable interpersonal skills.
  • High degree of proficiency with MS Office applications - PowerPoint, Excel, Word, and Outlook.
  • High degree of resourcefulness, flexibility, and adaptability.
  • Ability to deal with last-minute changes and deadlines while showing grace under pressure.
What We Offer

Forcepoint is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability.

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