Event Planning Coordinator

1 week ago


Austin, Texas, United States Russell Tobin & Associates Full time
{"title": "Event Planning Coordinator", "description": "

Event Planning Coordinator Opportunity

Russell Tobin & Associates is seeking a skilled Event Planning Coordinator to support a world-class organization in Austin, TX.

This role involves collaborating with the marketing team to provide tactical support for internal and external B2B-focused events, webinars, and meetings.

The ideal candidate will have 1-3 years of experience in corporate events and a strong background in event planning.

Key Responsibilities:

  • Collaborate with Marketing Communications, Sales Managers, and Tradeshow Manager on event coordination.
  • Manage event logistics, including contracts, layouts, and agendas.
  • Oversee payment records, review invoices, and submit them to Marketing Communications.
  • Coordinate booking for hotels, meeting rooms, hospitality suites, and handle participant registrations.
  • Arrange food and beverage services for events and hospitality functions.
  • Coordinate shipment of products, literature, and booth assets for tradeshows.
  • Obtain mailing or email lists for event promotions.
  • Input event leads into Salesforce and Eloqua.

Requirements:

  • 2-year associate degree or higher.
  • 1-2 years of onsite office experience or event planning.
  • Technology marketing background is a plus.
  • Proficient in Excel and PowerPoint.
  • Experience with Salesforce (preferred); Eloqua is a plus.
  • Corporate events or office management expertise is preferred.

Additional Details:

  • Location: Austin, TX
  • Position type: 12 months contract
  • Pay range: $19-$22/hr. on W2

Russell Tobin & Associates offers comprehensive benefits, including healthcare coverage, retirement savings, and employee discounts.

"}

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