Event Coordination Specialist
2 weeks ago
Abbott is a prominent leader in the healthcare sector, dedicated to enhancing the quality of life for individuals at every stage. Our extensive range of transformative technologies encompasses diagnostics, medical devices, nutritionals, and branded generic medicines, supported by a workforce of 114,000 professionals serving in over 160 countries.
Position Overview: Events Specialist
About Abbott
At Abbott, you will engage in meaningful work, experience personal growth, and have the opportunity to be your authentic self while enjoying a fulfilling life. Our offerings include:
- Career advancement opportunities within a global organization.
- Comprehensive medical coverage for employees through the Health Investment Plan (HIP) PPO.
- A robust retirement savings plan with significant employer contributions.
- Tuition reimbursement and educational benefits to support your academic pursuits.
- A workplace recognized globally for its commitment to diversity and employee satisfaction.
Role Responsibilities:
The Events Specialist will be tasked with the planning, execution, and reconciliation of conferences within the Neuromodulation division. Key responsibilities include:
- Collaborating with major organizations to explore sponsorship opportunities.
- Developing and monitoring a budget tracker in alignment with internal stakeholders.
- Facilitating regular planning meetings with cross-functional teams, including marketing and clinical partners.
- Overseeing pre-event preparations, including venue reservations and catering orders.
- Creating registration sites using CVENT software for event attendees.
- Managing on-site logistics, including setup and material shipments.
- Reconciling corporate card expenses and ensuring compliance with company policies.
- Leading the Convention and Events team, providing training and support to colleagues.
- Coordinating logistics for conventions, including booth arrangements and communication with vendors.
- Conducting post-event evaluations to assess the effectiveness of events.
Qualifications:
- Bachelor's degree in a relevant field such as Hospitality, Marketing, or Communications.
- A minimum of 3 years of experience in managing event logistics and vendor relationships.
- Proven project management skills with a focus on customer service.
- Experience in budget management across multiple vendors and cost centers.
- Strong computer skills, including proficiency in spreadsheet and database management.
- Familiarity with event management software and tools.
Abbott is committed to fostering a diverse workforce and provides reasonable accommodations for individuals with disabilities. We are an Equal Opportunity Employer.
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