Administrative Support Specialist

6 days ago

Beverly Hills, California, United States AMG Full time
About the Role

We are seeking a highly motivated and organized Administrative Support Specialist to join our team at AMG. As an integral part of our corporate administration, you will play a key role in ensuring the smooth operation of our office.

Key Responsibilities
  • Liaise between departments: Facilitate communication and coordination between administration and facilities teams to address general office needs.
  • Mail and package management: Manage the distribution and services of mail and packages in a timely and efficient manner.
  • Supply management: Order and stock supplies, beverages, and groceries in assigned areas to maintain a well-stocked and organized office.
  • Office maintenance: Ensure the cleanliness and organization of office common areas, including break rooms and reception areas.
  • Phone and administrative support: Provide phone line and administrative coverage for the reception desk, including transferring calls, conferencing, greeting guests and vendors, and other tasks as needed.
  • Meeting support: Assist with the setup and breakdown of meetings, including dialing into virtual meetings and ensuring all necessary materials are available.
  • Project support: Assist with ad hoc department projects, such as the production of presentation materials and other tasks as assigned.
  • Executive support: Provide secondary administrative support for executives on an as-needed basis, including calendar management, travel assistance, meeting coordination, and phone coverage.
Requirements and Qualifications
  • Education: Associate's or bachelor's degree or equivalent experience.
  • Experience: Related work experience, preferably in the hospitality industry.
  • Skills: Excellent customer service, organizational, and interpersonal skills, with the ability to multitask and adapt quickly.
  • Technology: Proficient in various technology facets, including the MS Office Suite.
  • Team player: Pro-active team player with a strong work ethic, collaborative attitude, and professional demeanor.
  • Communication: Strong written, oral communication, and interpersonal skills.
  • Discretion: Ability to exercise discretion and maintain confidentiality.
  • Values: Supports AMG values and treats others with respect and consideration.
Benefits

We offer a robust and competitive benefits package, including comprehensive health and dental plans, 401(k) employer match and profit-sharing, professional development program, employee referral program, annual philanthropic gift-matching, and a hybrid work schedule.

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