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Administrative Officer

1 month ago

Fayetteville, Arkansas, United States Veterans Affairs, Veterans Health Administration Full time
Job Summary

The Administrative Officer is responsible for providing administrative oversight by developing, implementing, evaluating, and improving processes and procedures to monitor the effectiveness, efficiency, and productivity of the office of the Chief, OCC.

Key Responsibilities
  • Assist the Chief, OCC, with annual and ongoing evaluation of employee's work.
  • Plan, schedule, and coordinate work to be accomplished by clerical, administrative, vendors, and other staff on occasion.
  • Assign work based on priorities which are subject to change frequently throughout the workday.
  • Make assignments considering the type, amount, difficulty, and requirements of the assignment in relation to the employee's capability.
  • Provide input and advisement in resolution of situations.
  • Develop performance standards and competencies for identified positions.
  • Enter electronic work orders.
  • Data collection.
Promotion Potential

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Work Schedule

Monday - Friday 8:00am- 4:30 pm (subject to change based on the needs of the agency)

Telework

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.

This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual

This is not a virtual position

Position Description/PD#

Administrative Officer/PD033180 and PD033190 Relocation/

Recruitment Incentives:

Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S.

Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP)
  • See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/15/2024. Time-In-Grade Requirement:

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07.

For a GS-11 position you must have served 52 weeks at the GS-09.The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:
Time-In
  • Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
GS-09

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:

Experience providing administrative oversight by developing, implementing, evaluating, and improving processes and procedures to monitor the effectiveness, efficiency, and productivity of the office.

Experience providing briefings on the status of performance measures, recruitment, retention, and administrative functions. Experience providing administrative support such as being the first point of contact and routing information.

Experience with computer systems and technical aspects of the hardware and software for output/input and analyses of data and advanced computer skills (Microsoft Word, PowerPoint, Excel, Access).

Experience organizing materials, training documentation and records for the section/service or organization.

OR, Education:

Substitution of a master's degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J/D., if related (transcripts required).


OR Combination of Specialized Experience and Education:

Combination of specialized experience as described above, and graduate education as described above which totals in excess of the first year or an excess of 18 credit hours (transcripts required).

[To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.] GS-11

Specialized Experience:

You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to:

Experience providing administrative oversight by developing, implementing, evaluating, and improving processes and procedures to monitor the effectiveness, efficiency, and productivity of the office.

Experience providing briefings on the status of performance measures, recruitment, retention, and administrative functions. Experience providing administrative support such as being the first point of contact and routing information.

Experience with computer systems and technical aspects of the hardware and software for output/input and analyses of data and advanced computer skills (Microsoft Word, PowerPoint, Excel, Access).

Organize materials, training documentation and records for the section/service or organization. Experience training and instructing a diverse population to include employees, students, volunteers, and management officials. Experience working in Human Resources processes, practices, and policies.

OR Education:
Substitution of a Ph.
D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related (transcripts required).


OR Combination of Specialized Experience and Education:

Combination of specialized experience as described above, and graduate education as described above which totals in excess of the second year or an excess of 36 credit hours (transcripts required).

[To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages.

The total percentage must equal at least 100 percent to qualify.] Experience must be listed in the resume to be counted.

You will be rated on the following Competencies for this position:

Administration and Management Analytical Reasoning Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.


Physical Requirements:

The work is primarily sedentary, although some slight physical effort may be required, such as lifting papers, notebooks, keyboarding, and manuals.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.


Note:
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.

You can verify your education here:
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education

For further information, visit:
Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive , VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.