Executive Assistant to the Senior Vice President

4 days ago

San Francisco, California, United States Northeastern University Full time
About the Opportunity

The Office of External Affairs at Northeastern University is seeking a highly skilled and motivated individual to serve as the Executive Assistant to the Senior Vice President (SVP). This role will play a critical part in the management of high-priority projects and provide administrative support to the SVP.

Key Responsibilities
  • Administrative Support
    • Provide high-level administrative support to the Senior Vice President, including maintaining a busy executive calendar, organizing and preparing for meetings, coordinating domestic and international travel, and tracking and preparing budget reports.
    • Plan, coordinate, and implement logistics for division-wide meetings and priorities, including regular all-staff meetings, meetings with new hires, annual summer retreats, and holiday events.
    • Assist in Commencement preparations, including working with keynote speaker's teams on logistics and ensuring the SVP is briefed.
  • Project Management
    • Design program or project vision, goals, objectives, and methodologies.
    • Collaborate with members of the division to evaluate progress and refine plans, while exercising sound judgment for project progress and project direction on behalf of the Senior Vice President.
    • Evaluate and provide feedback for submissions from the departments in the division, including editing documents, maintaining a current knowledge of division priorities, and providing relevant responses.
  • Additional Responsibilities
    • Perform other duties as required to ensure the smooth operation and responsiveness of the division.
Requirements
  • Bachelor's degree required with 3-5 years of experience in an office environment.
  • Candidate must be a mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment.
  • Strong written and verbal skills are required.
  • Ability to manage multiple priority projects at once with ease and efficiency.
  • Self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail-oriented.
  • Proactive, anticipates problems, and is resourceful to find workable solutions.
  • Works well with others at all levels.
  • Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook.
What We Offer
  • Northeastern University offers a comprehensive benefits package for benefit-eligible employees, including medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement, and commuting & transportation benefits.
  • Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.

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