Administrative Support Professional

4 weeks ago

Princeton Junction, New Jersey, United States Church & Dwight Full time

We are seeking a highly skilled and organized Administrative Support Professional to join our team at Church & Dwight. As an Administrative Support Professional, you will provide administrative support to the Vice President, Global Quality, and the Global Vice President of Regulatory, and their respective extended leadership teams.

Key Responsibilities:
  • Organize and manage the leadership calendar, coordinating internal and external meetings as needed
  • Plan and coordinate travel for leadership team members, ensuring efficient and cost-effective arrangements
  • Timely processing of expense reports for department heads utilizing Concur
  • Utilize Microsoft Office products to prepare and revise documents, including PowerPoint presentations, Excel spreadsheets, and correspondence as required
  • Coordinate the Reward & Recognition program requests and track the budget
  • Maintain conference rooms, office equipment, and supplies, and distribute mail
  • Work with hiring managers to coordinate onboarding for new joiners, and submit requests for IT equipment, phones, and Amex through Service Now
  • Manage space planning allotments for functional floorplans and submit tickets for physical office or cubicle moves or establishing space for new hires
  • Assist with centralized administrative projects and provide coverage for other administrative assistants to balance workload as necessary
  • Manage logistics for large events and offsite meetings
  • Coordinate meeting agendas for town halls, support interview scheduling, and handle bereavement and birth announcements/gifts, and employee service awards
  • Provide notary services in support of legalized and international documentation
  • Handle department purchase orders and invoicing, ensuring timely and accurate processing

As an Administrative Support Professional, you will be a key member of the Administrative and R&D team, utilizing your experience, skills, and knowledge of organizational policies, procedures, and practices to help achieve the business's goals. You will be part of a high-performing, diverse, and inclusive team of administrative support professionals sharing best practices.

We are looking for a highly motivated and organized individual who is able to develop and maintain relationships with key stakeholders both within and outside of the function, fostering a collaborative work environment. If you are a detail-oriented and proactive individual with excellent communication and problem-solving skills, we encourage you to apply for this exciting opportunity.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are passionate about working in a dynamic and fast-paced environment, we encourage you to apply for this role.

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