Administrative Support Specialist
3 weeks ago
Adecco US, Inc. is seeking an experienced Administrative Assistant to provide comprehensive support to our clients in Princeton, NJ.
Key Responsibilities:
- Provide administrative support to the department and management team
- Prepare and edit correspondence, reports, presentations, and other documents
- Manage calendars, schedule appointments, and coordinate meetings
- Oversee office operations and maintain office supplies and equipment
- Serve as the first point of contact for internal and external communications
- Handle incoming calls, emails, and inquiries professionally and promptly
- Coordinate and distribute internal communications
- Plan and coordinate company events, meetings, and training sessions
- Manage logistics for events, including venue selection, catering, and materials preparation
- Assist with project planning, coordination, and execution
- Track project timelines and deliverables, ensuring deadlines are met
- Prepare project status reports and maintain project documentation
- Maintain accurate and up-to-date records and files
- Manage databases and generate reports as needed
- Ensure data confidentiality and integrity
- Assist with budget tracking and expense reporting
- Process invoices and purchase orders
- Reconcile financial discrepancies by collecting and analyzing information
- Adhere to ethical standards and comply with the laws and regulations applicable to your job function
Requirements:
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Strong attention to detail and problem-solving abilities
- High level of discretion and confidentiality
- Professional demeanor
- Ability to work independently and as part of a team
- Proactive and self-motivated with a strong work ethic
- Adaptable and able to thrive in a fast-paced environment
Benefits:
- Competitive hourly rate of $30.00
- Medical, dental, vision, and 401k benefits
- Short-term disability and life insurance
- Additional voluntary benefits and EAP program
- Commuter benefits and paid leave
Adecco US, Inc. is an equal opportunity employer and welcomes applications from qualified candidates with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.
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