Administrative Support Specialist

6 days ago


Princeton, New Jersey, United States TotalMed, Inc. Full time
Job Title: Executive Assistant

Join TotalMed, Inc. as an Executive Assistant and play a vital role in supporting our senior leaders. As a key member of our administrative team, you will be responsible for providing exceptional support to our executives, ensuring seamless day-to-day operations, and contributing to the success of our organization.

Key Responsibilities:
  • Manage calendars, coordinate travel arrangements, and make reservations for senior leaders.
  • Prepare and assemble reports, correspondence, and other documents as required.
  • Coordinate logistics for meetings, conferences, and other events.
  • Reconcile and manage expense reports through Concur/corporate credit cards.
  • Prepare scope of work, contracts, and other department-related documents.
  • Support interdepartmental and cross-functional projects.
Requirements:
  • High school diploma; degree preferred.
  • 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry.
  • Excellent professional ethics, integrity, and ability to maintain confidentiality.
  • Strong interpersonal skills, including tact, diplomacy, and judgment.
  • Highly skilled and proficient with MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.


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