Reception Operations Coordinator

1 week ago


San Antonio, Texas, United States Archdiocese of San Antonio Full time

Job Type:
Full-time

Work Hours:
8:30 a.m. - 5:00 p.m.

Workdays:
Monday - Friday

Mission: The mission of the Archdiocese of San Antonio is to serve the community with compassion and dedication, embodying the spirit of love in all endeavors.

Overview:
The Reception Operations Coordinator serves as the initial point of contact for visitors at the Archdiocese of San Antonio. This role is essential in supporting various organizational functions to ensure seamless operations across multiple departments. The individual will collaborate closely with senior leadership to execute tasks that facilitate ongoing organizational effectiveness in areas such as Mission Advancement, Finance, Administration, and Programs. A successful candidate will exhibit strong organizational skills, a positive demeanor, adaptability, and the ability to manage diverse responsibilities simultaneously.

Key Responsibilities:

  • Welcomes and directs visitors in a professional manner.
  • Addresses visitor inquiries by providing accurate information or directing them to the appropriate resources.
  • Maintains up-to-date employee and department directories.
  • Performs basic data entry tasks as required.
  • Ensures the reception area is tidy and organized.
  • Handles daily mail and package deliveries efficiently.
  • Processes donations by collecting necessary information and performing data entry.
  • Provides administrative support to senior leadership as needed.
  • Completes all assigned professional development activities in a timely manner.
  • Demonstrates sensitivity to the cultural and socioeconomic backgrounds of the service population.
  • Performs additional duties as assigned by the supervisor.
Essential Competencies:
  • Adaptability
  • Customer Service Orientation
  • Conflict Resolution
  • Analytical Thinking
  • Empathy
Minimum Qualifications:
  • Education: High School Diploma or GED
  • Experience: At least 6 months in a professional administrative or related role.
  • Licenses and Credentials: Reliable transportation and a valid driver’s license with a clean driving record.
Required Skills:
  • Bilingual in Spanish is mandatory.
  • Minimum of 6 months of experience in administrative roles, including phone management and customer service.
  • Proficient in MS Office Suite (Word, Excel, SharePoint, Outlook).
  • Familiarity with Canva is preferred.
  • Detail-oriented, organized, self-motivated, and capable of working independently as well as in a team.
  • Strong written and verbal communication skills.
  • Excellent critical thinking and problem-solving abilities.
Travel Requirements:
This position requires minimal local travel (10%) and no overnight travel.

Disclaimer:
This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. Management reserves the right to revise the job description or require that other tasks be performed when circumstances change. This position is grant-funded, and salary is contingent upon funding availability. The position may be eliminated if funding is no longer available.

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