Reception Coordinator

2 weeks ago


San Antonio, Texas, United States Archdiocese of San Antonio Full time

Job Type:
Full-time

Work Hours:
8:30 a.m. - 5:00 p.m.

Workdays:
Monday - Friday

Mission: The mission of the Archdiocese of San Antonio is to serve the community with compassion and dedication, embodying the spirit of love in all endeavors.

Overview:
The Reception Coordinator serves as the initial point of contact for visitors and plays a crucial role in supporting the organization through various daily functions to ensure smooth operations across all departments. This position collaborates closely with the leadership team to execute tasks essential for ongoing activities in Mission Advancement, Finance, Administration, and Programs. The ideal candidate should be organized, positive, adaptable, proactive, and capable of managing multiple responsibilities simultaneously.

Key Responsibilities:

  • Welcomes and directs visitors in a professional manner.
  • Assists visitors by addressing inquiries or directing them appropriately.
  • Maintains up-to-date employee and department directories.
  • Performs basic data entry tasks as required.
  • Keeps the reception area tidy and organized.
  • Receives and organizes daily mail and delivery packages.
  • Handles donation processing, including receiving items and completing necessary documentation.
  • Provides administrative support to the leadership team as needed.
  • Completes all assigned professional development in a timely manner.
  • Demonstrates sensitivity to the cultural and socioeconomic backgrounds of the service population.
  • Undertakes additional duties as assigned by the supervisor.
Competencies:
  • Adaptability
  • Customer Service
  • De-escalation Techniques
  • Critical Thinking
  • Empathy
Minimum Qualifications:
  • Education: High School Diploma or GED
  • Experience: At least 6 months in a professional administrative or related role.
  • License and Credentials: Reliable transportation and a valid driver’s license with a clean driving record.
Essential Knowledge and Skills:
  • Bilingual in Spanish is required.
  • Minimum of 6 months experience in professional or administrative roles, including phone handling and customer service.
  • Proficient in MS Office Suite (Word, Excel, SharePoint, Outlook).
  • Familiarity with Canva is preferred.
  • Detail-oriented, organized, self-motivated, and able to work independently as well as part of a team.
  • Strong written and verbal communication skills.
  • Good critical thinking and problem-solving abilities.
Travel Requirements:
This position may require local travel up to 10%.

Disclaimer:
This description is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the role. Management reserves the right to revise the job description or require additional tasks as circumstances change. Please note that this position is grant-funded, and salary is contingent upon funding availability. The position may be eliminated if funding is no longer available.

The Archdiocese of San Antonio is an Equal Opportunity Employer.
  • Reception Coordinator

    2 weeks ago


    San Antonio, Texas, United States Craftexcom Full time

    Position OverviewWelcome to Craftexcom, a premier marketing firm committed to providing cutting-edge solutions that bridge the gap between businesses and their target demographics. We are on the lookout for a proficient Reception Coordinator to become an integral part of our team, offering outstanding assistance in overseeing our front office functions.Key...


  • San Antonio, Texas, United States Omni Hotels & Resorts Full time

    Position: Spa Reception Coordinator Company: Omni Hotels & Resorts Omni Hotels & Resorts is seeking a dedicated Spa Reception Coordinator to enhance the guest experience at our luxurious spa. This role is essential in ensuring that our guests receive outstanding service in a serene and tranquil setting. If you have a passion for wellness and hospitality,...


  • San Antonio, Texas, United States Snelling Full time

    Healthcare Reception CoordinatorA reputable medical facility is in search of a skilled Healthcare Reception Coordinator to enhance their team. The successful applicant will demonstrate strong teamwork abilities alongside exceptional communication and organizational skills, with a commitment to delivering outstanding patient service.WORK...


  • San Antonio, Texas, United States Archdiocese of San Antonio Full time

    Job Type:Full-timeWork Hours:8:30 a.m. - 5:00 p.m.Workdays:Monday - FridayMission: The mission of the Archdiocese of San Antonio is to serve the community with compassion and dedication, fostering a culture of love and support.Position Overview:The Reception Operations Coordinator serves as the initial point of contact for all visitors, playing a crucial...


  • San Antonio, Texas, United States Archdiocese of San Antonio Full time

    Job Type: Full-time Work Hours: 8:30 a.m. - 5:00 p.m.Workdays: Monday - FridayMission: The mission of the Archdiocese of San Antonio is to serve the community with compassion and dedication under the guiding principles of love and service.Overview:The Reception Operations Coordinator serves as the initial point of contact for all visitors and plays a crucial...


  • San Antonio, Texas, United States Archdiocese of San Antonio Full time

    Job Type: Full-time Work Hours: 8:30 a.m. - 5:00 p.m. Workdays: Monday - Friday Mission: The mission of the Archdiocese of San Antonio is to serve the community with compassion and dedication, embodying the spirit of love in all endeavors.Overview: The Reception Operations Coordinator serves as the initial point of contact for visitors at the Archdiocese of...


  • San Antonio, Texas, United States San Antonio Skin and Cancer Clinic Full time

    Job OverviewWe are looking for a dedicated and organized Healthcare Reception Specialist to join our busy medical practice. This role is essential in ensuring that our operations run smoothly as we cater to a high volume of patients daily. The ideal candidate will possess strong communication skills and a commitment to providing exceptional service to our...


  • San Antonio, Texas, United States Alamo Area Resource Center Inc Full time

    Job OverviewPosition Summary:The Healthcare Reception Specialist is responsible for managing all front desk operations within a medical facility that focuses on LGBTQ+ primary care and HIV health services. This role reports directly to the Director of Health Services at the AARC Health Equity Clinic.Key Responsibilities:Welcome patients and facilitate their...


  • San Antonio, Texas, United States Daily Dot Art Full time

    Welcome to Daily Dot Art, where creativity meets professionalism. We are a vibrant team dedicated to enhancing the artistic journey of our clients. We are currently in search of a courteous and efficient Front Desk Receptionist to be the welcoming face of our organization. The selected candidate will serve as the initial point of contact for clients and...


  • San Antonio, Texas, United States Endorse Infinity Full time

    Job OverviewEndorse Infinity is seeking a highly organized and customer-focused Front Desk Receptionist to provide exceptional support to our team. As the first point of contact for visitors and callers, you will play a crucial role in creating a positive and welcoming atmosphere at our office.Key ResponsibilitiesGreeting and Directing Visitors: Greet...

  • Office Coordinator

    2 weeks ago


    San Antonio, Texas, United States Creative Financial Staffing Full time

    Creative Financial Staffing is excited to collaborate with a leading real estate organization in search of a proficient Office Coordinator to enhance their committed team.About the Organization and Opportunity: Become part of a distinguished entity in the real estate sector. This organization is celebrated for its dedication to excellence in property...

  • Office Coordinator

    2 weeks ago


    San Antonio, Texas, United States Creative Financial Staffing Full time

    Creative Financial Staffing is excited to collaborate with a leading real estate organization in search of a proficient Office Coordinator to enhance their committed team.About the Company and Opportunity: Become part of a distinguished entity in the real estate sector. This organization is celebrated for its dedication to excellence in property oversight...


  • San Antonio, Texas, United States M&M TAX LAW & PARALEGAL SERVICES Full time

    Job OverviewAs an Office Operations Coordinator, you will play a vital role in ensuring the smooth functioning of our office environment at M&M Tax Law & Paralegal Services.Key ResponsibilitiesReception Duties: Greet clients and visitors, providing necessary assistance and information.Meeting Coordination: Manage the scheduling of conference rooms, ensuring...


  • San Antonio, Texas, United States University Health System- San Antonio Full time

    POSITION OVERVIEW AND DUTIES The Linen Services Coordinator is responsible for executing and managing linen room operations and associated responsibilities necessary for the reception, storage, issuance, and distribution of clean textiles within the University Health System. This role ensures the proficient, effective, and timely execution of assigned tasks...


  • San Antonio, Texas, United States University Health System- San Antonio Full time

    POSITION OVERVIEW AND DUTIES The Linen Room Coordinator is responsible for managing and executing all activities related to the linen room, ensuring the effective reception, storage, issuance, and distribution of clean textiles for University Health System. This role involves supervising the proficient, effective, and timely execution of tasks and...


  • San Antonio, Texas, United States Omni Hotels & Resorts Full time

    Position: Spa Scheduler/Receptionist Company: Omni Hotels & Resorts The Omni Hotels & Resorts is looking for a Spa Scheduler/Receptionist to enhance our guest experience in a serene and opulent setting. This role is ideal for individuals who are dedicated to providing outstanding service and creating a tranquil atmosphere for our guests. Key...


  • San Antonio, Texas, United States Creative Financial Staffing Full time

    **About Our Company**Creative Financial Staffing is a leading provider of innovative solutions for businesses in the financial industry.**Job Summary**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and...


  • San Antonio, Texas, United States Addison Group Full time

    Job OverviewCompany Overview: A community-focused health center dedicated to delivering essential healthcare services, including primary care, OBGYN, and dental care, is seeking a Healthcare Coordinator. This role is pivotal in ensuring seamless patient support and care coordination.Position Summary: The Healthcare Coordinator will manage patient referrals,...


  • San Antonio, Texas, United States Favorite Healthcare Staffing, Inc Full time

    We are seeking a highly skilled and experienced Front Desk Specialist to join our team at Favorite Healthcare Staffing, Inc. as a Medical Receptionist. The ideal candidate will have a strong background in medical reception and office administration, with excellent communication and interpersonal skills.Job Summary:The Front Desk Specialist will be...


  • San Antonio, Texas, United States Daily Dot Art Full time

    Welcome to Daily Dot Art, where creativity meets professionalism. We are a vibrant and innovative art company dedicated to enhancing the visual experience of our clients. Position Overview: We are currently seeking a personable and efficient Front Desk Receptionist to be the welcoming face of our organization. This role is essential in providing outstanding...