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Administrative Coordinator

1 month ago

Tampa FL USA, United States Diverzify Full time
About Us

We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. We value innovative minds, independence, and flexibility.

Job Description

At Diverzify, our Administrative Assistants play a key role in our business. In this position, you will be responsible for assisting the Executive Leadership team in coordinating a wide variety of administrative commercial flooring support activities.

Key Responsibilities:
  • Schedule meetings, answer phones, and maintain digital and physical records.
  • Prepare agendas and take notes at meetings and archive proceedings.
  • Create and revise systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
  • Inventory and order office supplies.
  • Assist in the preparation of reports and presentations and aid in mail and delivery processing.
  • Serve as liaison with technical support staff for office equipment.
  • Resolve administrative problems by analyzing information, identifying and communicating solutions, and coordinating courier solutions and FedEx shipments.
  • Implement administrative projects, systems, procedures, and policies requesting insurance for sub-contractors and distribute certificates of insurance.
  • Maintain rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues.
  • Maintain administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures, filing preliminary line notices.
  • Direct administrative productivity in accordance with management directives.
  • Pay vendors, maintain facilities and office supply budget, and oversee other expenses necessary to the day-to-day administrative operations.
  • Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
  • Complete administrative projects like filing, scanning new contracts, change order paperwork, processing submittals, and closeouts.
  • Accomplish department and organization mission by completing related tasks and projects as needed.
Requirements:
  • High School Diploma/GED Required.
Preferred Qualifications:
  • Bachelor's or Associate's degree in Business Administration, Communications, or related field.
  • 2 years of experience working in an administrative role is preferred.
  • 2 years of experience working with Google, Excel, and Microsoft office preferred.
  • Proven experience in the construction or commercial flooring industry is highly desired.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.