Bilingual Administrative Coordinator for Manufacturing Plant

1 week ago

Eden Prairie, Minnesota, United States Careerbuilder-US Full time

Job Purpose: The Administrative Coordinator plays a vital role in managing a variety of administrative and human resources functions to enhance plant operations through effective documentation, process oversight, and communication. Key responsibilities include assisting staff and temporary workers, maintaining records, organizing schedules, and ensuring compliance, all of which are essential for the plant's overall productivity and operational efficiency.

Key Responsibilities:

  1. Facility Management
    • Oversee scheduling and logistics for vendors, clients, and visitors, ensuring adherence to safety and Good Manufacturing Practices (GMP).
    • Assist in planning and executing company events and meetings to promote employee engagement.
    • Manage office supplies, IT resources, and mail distribution; coordinate with IT support for troubleshooting.
  2. Security, Timekeeping, and Uniform Management
    • Administer the facility's security protocols and oversee badge issuance for employees and contractors.
    • Assist staff and temporary workers with badge access and timekeeping procedures.
    • Provide training for supervisors and new employees on timekeeping practices and issue resolution.
    • Oversee the work uniform program and liaise with external vendors.
  3. Safety Program Assistance
    • Maintain documentation of safety incidents and ensure follow-up on outstanding issues under HR guidance.
    • Collaborate with Environmental Health & Safety (EH&S) on incident follow-ups, monthly reporting, and OSHA log maintenance.
    • Provide data and support for safety initiatives and programs.
    • Assist with activities of the Safety Steering Team and Safety Committee.
  4. Recruitment, Onboarding, and Training Support
    • Facilitate recruitment efforts for both regular and temporary staff by liaising with staffing agencies and hiring managers.
    • Process onboarding and offboarding transactions for temporary employees in the HRIS.
    • Organize and schedule new hire orientation to ensure a comprehensive onboarding experience.
    • Prepare workstations for new employees and procure necessary supplies.
  5. Additional Responsibilities
    • Perform other tasks as assigned by management.

Qualifications and Skills:

  • Experience: 2-4 years in an administrative capacity within a manufacturing setting. High School diploma is mandatory.
  • Languages: Proficiency in English; knowledge of Spanish is highly desirable.
  • Skills:
    • Capability to manage multiple tasks and maintain organization.
    • Strong problem-solving abilities and collaborative work ethic.
    • Excellent interpersonal communication skills.
    • Attention to detail and a focus on customer service.
    • Ability to handle confidential information responsibly.
  • Technical Proficiencies:
    • Proficient in Microsoft Windows, Word, Excel, and Outlook.
    • Experience with HRIS systems like UKG is advantageous.
    • Basic math skills and proficiency in reading and writing at a high school level.

Work Requirements:

  • May require extended hours based on operational needs.
  • Requires reliable transportation and occasional travel between facilities.
  • Moderate to high demand for meeting tight deadlines.
  • No overnight travel is required.

Physical Requirements:

  • Moderate bending, pushing, pulling, climbing stairs, reaching, lifting, and grasping (2-4 hours/day).
  • Continuous sitting, standing, walking, talking, communicating, and repetitive hand/wrist movement (6+ hours/day).
  • Good eyesight, normal hearing, fluent in English.

Working Conditions:

  • Indoor environment, with seasonal heat and humidity on the production floor.
  • Occasional exposure to various fragrances.
  • Ability to move and lift objects up to 10 lbs.

Work Schedule:

  • 8-10 hour shifts, with flexibility based on business and customer requirements.
  • May require an additional 5-10 hours per week beyond the standard schedule.

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