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Bilingual Administrative Coordinator for Manufacturing Plant

2 months ago

Eden Prairie, Minnesota, United States Careerbuilder-US Full time

Job Overview: The Administrative Coordinator plays a vital role in managing a blend of administrative and human resources functions to enhance plant operations through effective documentation, process oversight, and communication. Key responsibilities encompass supporting both permanent and temporary personnel, maintaining records, coordinating schedules, and assisting with compliance issues, all aimed at boosting the plant's productivity and operational efficiency.

Key Responsibilities:

  1. Facility Management:
    • Oversee scheduling and logistics for vendors, clients, and visitors, ensuring adherence to safety and Good Manufacturing Practices (GMP).
    • Assist in planning and organizing corporate events and meetings to promote employee engagement.
    • Manage office supplies, IT resources, and mail distribution; collaborate with IT support for troubleshooting.
  2. Badge Management, Timekeeping, and Uniforms:
    • Administer the facility's security system and oversee badge issuance for staff and contractors.
    • Assist employees and temporary workers with badge and time clock processes.
    • Provide training for supervisors and new employees on timekeeping protocols and issue resolution.
    • Manage the uniform program and coordinate with external vendors.
  3. Support for Employee Safety Programs:
    • Maintain records of safety incidents and ensure follow-up on outstanding items under HR guidance.
    • Collaborate with Environmental Health & Safety (EH&S) on incident follow-ups, monthly reporting, and OSHA log maintenance.
    • Provide data and assistance for safety initiatives and programs.
    • Support the Safety Steering Team and Safety Committee activities.
  4. Recruitment, Onboarding, and Training:
    • Assist in recruiting efforts for both regular and temporary staff by liaising with staffing agencies and hiring managers.
    • Process onboarding and offboarding transactions in HRIS for temporary employees.
    • Schedule and facilitate new hire orientation for a comprehensive onboarding experience.
    • Prepare workstations for new employees and procure necessary supplies.
  5. Additional Responsibilities:
    • Perform other tasks as assigned.

Qualifications and Skills:

  • Experience: 2-4 years in an administrative capacity within a manufacturing setting. High School diploma is required.
  • Languages: Proficiency in English; knowledge of Spanish is highly desirable.
  • Skills:
    • Capability to manage multiple tasks and maintain organization.
    • Problem-solving abilities and a collaborative work approach.
    • Strong interpersonal communication skills.
    • Attention to detail and a focus on customer service.
    • Ability to handle confidential information responsibly.
  • Technical Proficiencies:
    • Proficient in Microsoft Windows, Word, Excel, and Outlook.
    • Experience with HRIS systems like UKG is advantageous.
    • Basic math and high school-level reading and writing skills.

Work Requirements:

  • May require extended hours based on operational needs.
  • Requires reliable transportation and occasional travel between facilities.
  • Moderate to high demand for meeting tight deadlines.
  • No overnight travel is required.

Physical Requirements:

  • Moderate bending, pushing, pulling, climbing stairs, reaching, lifting, and grasping (2-4 hours/day).
  • Continuous sitting, standing, walking, talking, communicating, and repetitive hand/wrist movement (6+ hours/day).
  • Good eyesight, normal hearing, fluent in English.

Working Conditions:

  • Indoor environment, with seasonal heat and humidity on the production floor.
  • Exposure to various fragrances at times.
  • Ability to move and lift objects up to 10 lbs.

Work Schedule:

  • 8-10 hour shifts, flexible based on operational and customer requirements.
  • May require an additional 5-10 hours per week beyond the standard schedule.