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Bilingual Administrative Coordinator for Manufacturing Plant

2 months ago

Eden Prairie, Minnesota, United States Careerbuilder-US Full time

Job Purpose: The Administrative Coordinator is responsible for a variety of administrative and human resources functions to enhance plant operations through effective documentation, process oversight, and communication. Key responsibilities include assisting employees and temporary personnel, maintaining records, coordinating schedules, and aiding in compliance matters, all aimed at improving the plant's productivity and operational efficiency.

Key Responsibilities:

  1. Facility Management
    • Oversee scheduling and logistics for vendors, clients, and visitors, ensuring adherence to safety and GMP standards.
    • Assist in planning and executing company events and meetings to promote employee engagement.
    • Manage office supplies, IT resources, and mail distribution; collaborate with IT support for troubleshooting.
  2. Security, Timekeeping, and Uniform Management
    • Administer the facility's security system and oversee badge issuance for staff and contractors.
    • Assist employees and temporary staff with badge access and timekeeping procedures.
    • Provide training for supervisors and new employees on timekeeping processes and issue resolution.
    • Oversee the work uniform program and coordinate with external vendors.
  3. Safety Program Assistance
    • Maintain documentation of safety incidents and ensure follow-up on outstanding issues under HR guidance.
    • Collaborate with Environmental Health & Safety on incident follow-ups, monthly reporting, and OSHA log maintenance.
    • Provide data and support for safety initiatives and programs.
    • Assist with activities of the Safety Steering Team and Safety Committee.
  4. Recruitment, Onboarding, and Training Support
    • Facilitate recruitment for both regular and temporary positions by liaising with staffing agencies and hiring managers.
    • Process onboarding and offboarding transactions in HRIS for temporary employees.
    • Organize and schedule new hire orientation to ensure a comprehensive onboarding experience.
    • Prepare workstations for new employees and procure necessary supplies.
  5. Additional Responsibilities
    • Perform other tasks as assigned by management.

Qualifications and Skills:

  • Experience: 2-4 years in an administrative capacity within a manufacturing setting. High School diploma is required.
  • Languages: Proficiency in English; knowledge of Spanish is highly desirable.
  • Skills:
    • Ability to prioritize multiple tasks and maintain organization.
    • Strong problem-solving abilities and collaborative work style.
    • Excellent interpersonal communication skills.
    • Attention to detail and a focus on customer service.
    • Capability to handle confidential information with discretion.
  • Technical Proficiencies:
    • Proficient in Microsoft Windows, Word, Excel, and Outlook.
    • Experience with HRIS systems like UKG is advantageous.
    • Basic math skills and proficiency in reading and writing at a high school level.

Work Requirements:

  • May require extended hours based on operational needs.
  • Requires reliable transportation and occasional travel between facilities.
  • Ability to meet tight deadlines in a moderate to high-demand environment.
  • No overnight travel is required.

Physical Requirements:

  • Moderate physical activities including bending, pushing, pulling, climbing stairs, reaching, lifting, and grasping (2-4 hours/day).
  • Continuous activities such as sitting, standing, walking, talking, and repetitive hand/wrist movements (6+ hours/day).
  • Good vision, normal hearing, and fluency in English are necessary.

Working Conditions:

  • Indoor work environment, with seasonal heat and humidity on the production floor.
  • Potential exposure to various fragrances.
  • Ability to move and lift objects weighing up to 10 lbs.

Work Schedule:

  • Shifts of 8-10 hours, with flexibility based on business and customer requirements.
  • May require an additional 5-10 hours per week beyond the standard schedule.