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Bilingual Administrative Coordinator for Manufacturing Plant

2 months ago

Eden Prairie, Minnesota, United States Careerbuilder-US Full time

Job Purpose: The Administrative Coordinator is responsible for a variety of administrative and human resources functions that support the operations of the manufacturing facility. This role is essential for maintaining effective documentation, managing processes, and facilitating communication, which are all vital for enhancing productivity and operational efficiency.

Key Responsibilities:

  1. Facility Management
    • Oversee scheduling and logistics for vendors, clients, and visitors, ensuring adherence to safety and quality protocols.
    • Assist in planning and organizing corporate events and meetings to promote employee engagement.
    • Manage inventory of office supplies, IT equipment, and mail distribution; collaborate with IT support for troubleshooting.
  2. Security, Timekeeping, and Uniform Management
    • Administer the facility's security system and oversee badge issuance for staff and contractors.
    • Assist employees and temporary workers with badge and timekeeping processes.
    • Provide training for supervisors and new employees on timekeeping systems and issue resolution.
    • Coordinate the work uniform program with external vendors.
  3. Safety Program Assistance
    • Maintain records of safety incidents and ensure follow-up on outstanding issues under HR guidance.
    • Work with Environmental Health & Safety (EH&S) on incident follow-ups, monthly reporting, and OSHA compliance documentation.
    • Provide data and support for safety initiatives and programs.
    • Assist in the activities of the Safety Steering Team and Safety Committee.
  4. Recruitment, Onboarding, and Training Support
    • Facilitate recruitment processes for both permanent and temporary positions by liaising with staffing agencies and hiring managers.
    • Process onboarding and offboarding transactions in HR software.
    • Organize and schedule orientation sessions for new hires to ensure a comprehensive onboarding experience.
    • Prepare workstations for new employees and procure necessary supplies.
  5. Additional Responsibilities
    • Perform other duties as assigned by management.

Qualifications and Skills:

  • Experience: 2-4 years in an administrative capacity within a manufacturing setting. A high school diploma is required.
  • Languages: Proficiency in English; knowledge of Spanish is highly desirable.
  • Skills:
    • Strong organizational skills with the ability to manage multiple tasks.
    • Effective problem-solving abilities and a collaborative work style.
    • Excellent interpersonal communication skills.
    • Attention to detail with a focus on customer service.
    • Ability to handle confidential information responsibly.
  • Technical Proficiencies:
    • Proficient in Microsoft Windows, Word, Excel, and Outlook.
    • Experience with HRIS systems such as UKG is advantageous.
    • Basic math skills and proficiency in reading and writing at a high school level.

Work Requirements:

  • May require extended hours based on operational needs.
  • Must have reliable transportation and may need to travel between facilities occasionally.
  • Ability to meet tight deadlines under moderate to high demand.
  • No overnight travel is required.

Physical Requirements:

  • Moderate physical activities including bending, pushing, pulling, climbing stairs, reaching, lifting, and grasping (2-4 hours/day).
  • Continuous activities such as sitting, standing, walking, and repetitive hand/wrist movements (6+ hours/day).
  • Good vision and normal hearing; fluency in English is essential.

Working Conditions:

  • Indoor environment, with seasonal variations in temperature and humidity on the production floor.
  • Occasional exposure to various scents.
  • Ability to move and lift objects weighing up to 10 lbs.

Work Schedule:

  • Shifts ranging from 8 to 10 hours, with flexibility based on business needs.
  • May require an additional 5-10 hours per week beyond the standard schedule.