Executive Support Professional

1 week ago


Chicago, Illinois, United States LHH Full time
Job Summary

LHH Recruitment Solutions is seeking a highly skilled and experienced Executive Assistant to join their team in a dynamic and growing organization. As a key member of the executive office, you will play a crucial role in managing daily operations, including scheduling, communication, and event planning.

Key Responsibilities
  • Executive Support: Provide comprehensive administrative support to the CEO and EVP, including managing their calendars, scheduling meetings, and handling all correspondence.
  • Travel Arrangements: Coordinate and manage travel arrangements, including flights, accommodations, and transportation. Maintain and manage travel rewards accounts.
  • Expense Management: Prepare and submit expense reports for the CEO and EVP, ensuring accuracy and adherence to company policies.
  • Meeting Coordination: Schedule and organize business meetings, lunches, dinners, and other executive events. Oversee the planning and execution of annual company-wide kickoff meetings and other company-wide events.
  • Communication: Prepare and proofread correspondence and presentations. Maintain professional and polished communication both internally and externally.
  • Reporting and Documentation: Prepare and manage reports, including corporate budgets for general and administrative expenses. Oversee and approve records and retention policies, ensuring all electronic and hard-copy records are maintained accurately.
  • Event Planning: Plan and execute company-wide events, ensuring all details are managed efficiently.
  • Meeting Management: Coordinate and follow up on Management and Executive Meetings, ensuring all action items are addressed and deadlines are met.
  • Design and Creative Support: Utilize Adobe Creative Suite to assist with design and presentation needs.
Qualifications and Skills
  • Bachelor's Degree preferred.
  • Previous industry experience in commercial real estate or professional services is highly preferred.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Advanced Excel skills required (formulas, pivot tables, VLOOKUPs). Experience with Adobe Creative Suite is required.
  • Excellent written and verbal communication skills. Polished and professional demeanor.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong organizational skills with the ability to manage multiple priorities and work effectively under pressure.
  • Adaptability to rapidly changing priorities and a dynamic work environment.
  • Ability to work independently with excellent judgment and decision-making skills.
  • Demonstrated ability to interact effectively with individuals at all levels of the organization and with external stakeholders.


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