Executive Assistant

4 days ago


Chicago, Illinois, United States The Larko Group Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to support our investment professionals at our Chicago-based firm. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of our business.

Key Responsibilities
  • Meeting and Event Coordination: Manage and coordinate meetings, events, and travel for our team, ensuring seamless execution and timely completion.
  • Calendar Management: Manage calendars for our team, prioritizing sensitive matters and ensuring timely appointments.
  • Meeting Organization: Schedule, send reminders, and arrange catering for meetings as needed.
  • Pre-Meeting Preparation: Compile reports, presentations, and other materials to ensure team members are well-prepared for meetings and events.
  • Communication Support: Assist in managing communications received by team members, ensuring timely responses and follow-up.
  • Stakeholder Engagement: Communicate and work effectively with internal and external stakeholders, across all levels of our organization.
  • Content Creation: Assist in drafting and posting articles to our internal SharePoint site.
  • Record Keeping: Maintain comprehensive and accurate records, ensuring easy access and retrieval.
  • Problem-Solving: Anticipate needs and solve problems independently, demonstrating proactive and resourceful approach.
  • Professionalism: Approach others professionally and tactfully, reacting well under pressure and treating others with respect and consideration.
  • Reporting and Correspondence: Create reports, write, edit, and proofread business correspondence, ensuring accuracy and professionalism.
  • Data Management: Maintain and update data and contact information, ensuring accuracy and completeness.
  • Additional Administrative Tasks: Perform additional administrative tasks, including expense reports, mail distribution, lunch meetings, and document approval.
Ideal Candidate
  • Education: Bachelor's degree or equivalent combination of education and experience.
  • Experience: 5+ years of experience working as an assistant, preferably in a dynamic and fast-paced environment.
  • Skills: Excellent verbal and written communication skills, attention to detail, organization, and time management skills, with the ability to prioritize tasks effectively and manage competing deadlines.
  • Attitude: Positive attitude and willingness to perform a variety of responsibilities to meet the daily demands of our business.
  • Technical Skills: Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint, with experience in Concur for expense reporting a plus.

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