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Executive Support Specialist
2 months ago
The Larko Group is seeking a highly skilled and experienced Executive Assistant to support our investment professionals in a dynamic and collaborative environment. As a key member of our team, you will be responsible for providing administrative support, managing calendars, coordinating meetings and events, and ensuring the smooth operation of our office.
Key Responsibilities- Meeting and Event Coordination: Manage and coordinate meetings, events, and travel for the team, ensuring seamless execution and timely completion.
- Calendar Management: Manage calendars for the team, including making appointments and prioritizing sensitive matters.
- Administrative Support: Provide administrative support to team members, including compiling reports, presentations, and other materials.
- Communication and Stakeholder Management: Communicate effectively with internal and external stakeholders, and across all levels of the organization.
- Record Keeping and Data Management: Maintain comprehensive and accurate records, and update data and contact information as needed.
- Additional Administrative Tasks: Perform additional administrative tasks, including expense reports, mail distribution, lunch meetings, and document approval.
- Education and Experience: Bachelor's degree, or equivalent combination of education and experience. 5+ years of experience working as an assistant is preferred.
- Team Player: Team player with the ability to perform multiple tasks simultaneously.
- Communication and Organizational Skills: Excellent verbal and written communication skills, with the ability to prioritize tasks effectively and manage competing deadlines.
- Technical Skills: Proficient in Microsoft Office suite, including Outlook, Teams, Word, Excel, and PowerPoint. Experience with Concur for expense reporting is a plus.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach. We specialize in providing top talent to our clients in a variety of industries, including Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.
