Real Estate Administrative Coordinator
2 weeks ago
POSITION SUMMARY
The Real Estate Administrative Coordinator plays a vital role in supporting the management of property operations. This position involves various clerical tasks, including handling phone inquiries, welcoming tenants and visitors, document preparation, and maintaining organized records. The coordinator will report directly to the Property Manager.
KEY RESPONSIBILITIES
Responsibilities may encompass, but are not limited to, the following:
- Manage incoming phone calls
- Process maintenance requests efficiently
- Welcome new and prospective tenants
- Handle distribution of mail and fax communications
- Collect and review rental applications
- Organize and maintain resident files
- Facilitate monthly rent collection and record deposits
- Establish and manage filing systems for current and past tenants
- Provide administrative assistance to the property management team
- Coordinate service requests from tenants or staff to maintenance personnel
- Ensure timely follow-up on overdue payments
- Conduct routine inspections of communal areas and tenant units
- Draft correspondence and memos for tenants
- Maintain a log of all service requests
QUALIFICATIONS: SKILLS & ABILITIES
- 2 to 3 years of experience in an administrative role is essential
- Proficiency in Microsoft Office is required; familiarity with Timberline, Yardi, or One Site is advantageous
- Bi-lingual capabilities may be necessary
- Strong verbal and written communication skills are essential
- Demonstrated accountability and reliability
- Dependable and trustworthy character
- Effective time management skills to meet deadlines
- Ability to maintain a consistent work pace while producing high-quality results
PHYSICAL REQUIREMENTS
Ability to lift and carry items, push and pull as needed.
Stand for extended periods, with the ability to handle weights of 12 lbs. or less.
Walk while carrying weights between 11-20 lbs.
Sit while managing weights of 21-50 lbs.
Engage in handling and fingering tasks with weights of 40 lbs. or less.
Reach outward and above shoulder height as required.
Occasional crawling may be necessary, up to 33% of the time.
Squatting and kneeling may be required up to 66% of the time.
Bending may be necessary more than 66% of the time.
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