Facilities Coordinator

2 weeks ago

Cambridge, Massachusetts, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Associate to join our team at TEKsystems. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office facilities, including maintenance, procurement, and daily inspections.

Key Responsibilities
  • Provide facilities services to ensure proper building maintenance, procurement of supplies, and daily inspection of site(s)
  • Liaise with building maintenance, including regular communication
  • Liaise with key internal and external business partners, including vendors and corporate teams
  • Oversee budgets and create trackers, including Purchase Orders
  • Create weekly activity and status reports
  • Provide conference room arrangement and maintenance, including calendar scheduling
  • Assist with providing equipment removal passes and visitor badges where required
  • Perform other support duties as required by the department or office
Additional Day-to-Day Tasks
  • Maintain professional appearance of common areas and conference rooms
  • Greet and assist all visitors; maintain company visitor sign in book
  • Order, maintain, and track inventory for break room and office supplies
  • Handle user errors and questions
  • Help with transitions and moves
  • Vendor management – Coordinate service requests with property management and/or external vendors
  • Use employee information applications to obtain employee information and conference room schedules
  • Function as after-hours contact for property management
  • Be responsible for overall office safety and security
  • Deliver mail, handle outgoing and incoming mail delivery, and maintain mailroom organization
Client Culture/Expectations
  • Manager isn't always onsite – being able to navigate any roadblocks, being proactive, reaching out to team members when needed
  • Navigating an environment with little to no set processes
  • Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration
  • Not only understanding your role, but proactively Identifying areas you can increase efficiencies – sharing feedback and recommendations on process improvement
  • Seeking answers if not readily available
  • Following processes established in training
  • Taking initiative – becoming the subject matter expert in your role
  • Greatest opportunity for growth: partnering with your manager on internal processes and knowledge transfer, understanding internal workflows, being vocal about process improvement and ways to take on more tasks and add value
Common Challenges
  • Little direction given– ability to troubleshoot issues without a manager present
  • Remote – not always close to team members that can help
  • Task oriented role – some days can seem slow

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