Facilities Operations Specialist

5 days ago


Cambridge, Massachusetts, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Cambridge, MO. As a key member of our Facilities and Office Administration Team, you will be responsible for ensuring the smooth operation of our facilities and providing exceptional support to our employees.

Key Responsibilities
  • Provide facilities services to ensure proper building maintenance, procurement of supplies, and daily inspection of site(s).
  • Liaise with building maintenance, including regular communication and coordination of service requests.
  • Liaise with key internal and external business partners, including vendors and corporate departments.
  • Oversee budgets and create spreadsheets/trackers, including Purchase Orders.
  • Prepare weekly activity and status reports.
  • Coordinate conference room arrangement and maintenance, including calendar scheduling.
  • Assist with providing equipment removal passes and visitor badges where required.
  • Perform other support duties as required by the department or office.
Additional Responsibilities
  • Maintain the professional appearance of common areas and conference rooms.
  • Greet and assist all visitors, maintain company visitor sign in book, and coordinate visitor transportation and travel if needed.
  • Order, maintain, and track inventory for break room and office supplies.
  • Handle user errors and questions, and assist with any transitions and moves.
  • Coordinate service requests with property management and/or external vendors, and handle issues as they arise.
  • Use employee information applications to obtain employee information and conference room schedules.
  • Function as after-hours contact for property management.
  • Be responsible for overall office safety and security.
  • Deliver mail, handle outgoing and incoming mail delivery, and maintain mailroom organization.


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