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Administrative Coordinator

2 months ago

Louisville, Kentucky, United States Talentuition, LLC Full time
Job Title: Office Manager

We are seeking a highly skilled and organized Office Manager to join our team at Talentuition, LLC. As the first point of contact for clients and visitors, you will be responsible for providing exceptional administrative support to our CEO and ensuring the smooth operation of our office.

Key Responsibilities:
  • Manage and maintain client meeting schedules using advanced Microsoft Outlook skills
  • Greet clients and office visitors, answer phone calls, and respond to emails
  • Perform general office management duties, including ordering supplies, receiving mail, and maintaining records
  • Supervise the conference room and client meeting area, ensuring it is organized and clean
  • Data entry, organization, and use of financial and database systems
  • Prepare forms, applications, reports, and other documents as needed
  • Participate in weekly collaboration planning and wrap-up meetings
  • Assist with marketing materials, website updates, and client communication
Requirements:
  • Bachelor's degree in business administration, finance, economics, or a related field
  • Equivalent work experience will be considered in lieu of a degree
  • Previous experience in a customer-facing role
  • 3-5 years of experience in an administrative role
  • Proficiency in Office products, including Outlook, Excel, Word, and PowerPoint
  • Knowledge of industry-specific programs and applications, such as Redtail CRM and Client Works
What We Offer:
  • Aggressive compensation and opportunities for growth
  • Paid training
  • A workplace with fairness and integrity
  • Ability and encouragement to learn financial planning