Office Administrator
4 weeks ago
**Job Summary**
We are seeking a highly organized and detail-oriented Office Manager to join our team at Jobot. As an Office Manager, you will be responsible for overseeing the day-to-day administrative tasks and ensuring the smooth operation of our office.
**Responsibilities**
* Manage all office operations, including ordering office supplies, coordinating mail, maintaining office equipment, and managing vendor relationships.
* Coordinate and schedule appointments and meetings for senior management, ensuring efficient time management.
* Develop and implement office policies and procedures to improve operational efficiency.
* Ensure all company files and documents are properly managed and updated.
* Assist with the preparation of financial reports and other documents as required.
* Provide administrative support to the team, including managing correspondence, preparing reports, and other tasks as needed.
* Collaborate with the finance team to ensure all financial transactions are accurately recorded and reported.
* Assist in the preparation for audits and liaise with auditors as required.
**Requirements**
* Minimum of 2 years of experience in office management, preferably in a finance or CPA firm.
* Exceptional organizational and multitasking skills, with the ability to prioritize tasks and work under pressure.
* Proficient in using office software, including MS Office Suite, and have experience with filing systems.
* Strong interpersonal and communication skills, with the ability to interact effectively with all levels of staff and clients.
* Proven experience in administrative support or as an administrative assistant.
* A solid understanding of basic bookkeeping and financial principles.
* Experience with office management procedures, systems, and equipment.
* High level of professionalism and discretion for handling confidential information.
**What We Offer**
* Medical/Dental/Vision
* 401k + match
* Life Insurance
* Holiday & CTO pay
If you are a motivated and detail-oriented individual with a passion for office management, we encourage you to apply for this exciting opportunity.
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