Office Administrator

4 weeks ago


Louisville, Kentucky, United States Jobot Full time
Office Manager

**Job Summary**

We are seeking a highly organized and detail-oriented Office Manager to join our team at Jobot. As an Office Manager, you will be responsible for overseeing the day-to-day administrative tasks and ensuring the smooth operation of our office.

**Responsibilities**

* Manage all office operations, including ordering office supplies, coordinating mail, maintaining office equipment, and managing vendor relationships.
* Coordinate and schedule appointments and meetings for senior management, ensuring efficient time management.
* Develop and implement office policies and procedures to improve operational efficiency.
* Ensure all company files and documents are properly managed and updated.
* Assist with the preparation of financial reports and other documents as required.
* Provide administrative support to the team, including managing correspondence, preparing reports, and other tasks as needed.
* Collaborate with the finance team to ensure all financial transactions are accurately recorded and reported.
* Assist in the preparation for audits and liaise with auditors as required.

**Requirements**

* Minimum of 2 years of experience in office management, preferably in a finance or CPA firm.
* Exceptional organizational and multitasking skills, with the ability to prioritize tasks and work under pressure.
* Proficient in using office software, including MS Office Suite, and have experience with filing systems.
* Strong interpersonal and communication skills, with the ability to interact effectively with all levels of staff and clients.
* Proven experience in administrative support or as an administrative assistant.
* A solid understanding of basic bookkeeping and financial principles.
* Experience with office management procedures, systems, and equipment.
* High level of professionalism and discretion for handling confidential information.

**What We Offer**

* Medical/Dental/Vision
* 401k + match
* Life Insurance
* Holiday & CTO pay

If you are a motivated and detail-oriented individual with a passion for office management, we encourage you to apply for this exciting opportunity.

  • Louisville, Kentucky, United States Thrive Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our office. The successful candidate will be responsible for handling clerical tasks, responding to inquiries, coordinating meetings, and maintaining office supplies.Key ResponsibilitiesProvide administrative support to the executive...


  • Louisville, Kentucky, United States Cushman & Wakefield National Full time

    Job Title: Property AdministratorJob Summary:We are seeking a highly organized and detail-oriented Property Administrator to join our team at Cushman & Wakefield National. The successful candidate will provide administrative support to our Property Management Team, ensuring a high level of professionalism in property issues.Key Responsibilities:Provide full...


  • Louisville, Kentucky, United States eTeam Full time

    Job Title: Administrative Assistant- Level IILocation:Louisville, KYDuration:06 MonthsShift:5:45 PM to 10:00 PMWork Days:Monday, Tuesday, Wednesday, Thursday, FridayPay Rate:$16.43/hr. on W2 without benefitsJob Summary The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more...


  • Louisville, Kentucky, United States Stock Yards Bank and Trust Full time

    Job DescriptionAs a Fiduciary Support Officer, you will play a critical role in the administration of trust accounts in Wealth Management & Trust. Your primary responsibility will be to ensure adherence to regulations and state-specific statutes.Key Responsibilities:Support the coordinated delivery of processes specific to fiduciary accounts, including...


  • Louisville, Kentucky, United States Jobot Full time

    Office Manager Job DescriptionAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at Jobot. As an Office Manager, you will be responsible for overseeing the day-to-day administrative tasks and ensuring the smooth operation of our office.Key Responsibilities1. Manage all office operations, including ordering...


  • Louisville, Kentucky, United States Kelly Services, Inc. Full time

    About the RoleKelly Services is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth delivery of our services.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, responding to emails,...

  • Office Coordinator

    4 weeks ago


    Louisville, Kentucky, United States Thrive Full time

    Office Administrator RoleWe are seeking a highly organized and detail-oriented individual to join our team at Thrive as an Office Administrator. The ideal candidate will be a proactive thinker with a passion for creating order and delivering exceptional support.Key Responsibilities:Provide administrative support to the teamManage office operations and...


  • Louisville, Kentucky, United States Stock Yards Bank & Trust Full time

    About the RoleWe are seeking a highly skilled Fiduciary Support Officer to join our team at Stock Yards Bank & Trust. As a key member of our Wealth Management & Trust department, you will play a critical role in the administration of trust accounts, ensuring compliance with regulations and state-specific statutes.Key ResponsibilitiesTrust Administration:...


  • Louisville, Kentucky, United States Seven Counties Services Full time

    Job Summary:As a Senior Business Professional at Seven Counties Services, you will play a vital role in ensuring the smooth operation of our administrative functions. This position requires a highly organized and detail-oriented individual who can perform a variety of tasks, including front desk/reception, data entry, filing, and medical records management....


  • Louisville, Kentucky, United States Vaco Full time

    OverviewWe are seeking a highly organized and detail-oriented Assistant Administrator to support the efficient day-to-day operations of our organization.The ideal candidate will provide administrative assistance, coordinate office activities, and ensure smooth communication and documentation across departments.


  • Louisville, Kentucky, United States Republic National Distributing Company Full time

    Administrative Assistant RoleAt Republic National Distributing Company, we are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our General Administration team. The successful candidate will be responsible for facilitating the efficient use of administrative resources, ensuring seamless day-to-day operations,...


  • Louisville, Kentucky, United States Vaco Full time

    Key Responsibilities:    Provide administrative support to the team, ensuring smooth office operations and maintaining a professional environment.    General Office Support:      Answer and direct phone calls, emails, and other inquiries to the appropriate parties, and greet and assist visitors in a courteous manner.      Manage the...


  • Louisville, Kentucky, United States LHC Group Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LHC Group. As an Administrative Support Specialist, you will provide critical support to our leadership team, ensuring the smooth operation of our office.Key Responsibilities:Assist with routine clerical and office tasks, including...


  • Louisville, Kentucky, United States JobsRUs Full time

    Job SummaryThe Administrative Assistant role at JobsRUs.com. is responsible for providing complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment.Key ResponsibilitiesPlanning and coordinating meeting arrangements, travel, and lodgingCalendar management of meetings and...


  • Louisville, Kentucky, United States Queensborough National Bank & Trust Co. Full time

    The Queensborough National Bank & Trust Co. is seeking a detail-oriented Information Security Administrator to work with the Information Security Officer to uncover security-related risks and assist with remediation of security issues.The ideal candidate will have excellent collaboration, communication, and partnering skills to work with bank teammates and...


  • Louisville, Kentucky, United States Hyper Care Management LLC Full time

    Job SummaryHyperCare Management LLC is seeking a highly organized and detail-oriented Administrative Assistant to support the finance team. The ideal candidate will have excellent communication skills, proficiency in Microsoft applications, and experience with spreadsheet management.Key Responsibilities:Provide administrative support to the Director of...


  • Louisville, Kentucky, United States Flow Social Marketing Full time

    Job Description: Real Estate Administrative AssistantAt Flow Social Marketing, we are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities. This role is crucial...


  • Louisville, Kentucky, United States Commonwealth of Kentucky Full time

    Job SummaryThe Commonwealth of Kentucky is seeking a highly skilled Administrative Specialist Senior to join our team. As a key member of our Division of Driver Licensing, you will provide professional support to the division head, office, or unit on developing, implementing, and maintaining various complex programs, projects, or activities.Key...


  • Louisville, Kentucky, United States Galen College of Nursing Full time

    About the Role:Galen College of Nursing is seeking a highly skilled and detail-oriented Sr Administrative Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our leaders and administration, ensuring the smooth operation of our programs and projects.Key Responsibilities:Prepare internal and external...

  • Sales Administrator

    4 weeks ago


    Louisville, Kentucky, United States Air Equipment Company Full time

    Job SummaryThe Sales Administrator will provide critical support to the Application Engineering Team and the Sales Team, focusing on operational efficiencies and process synergies to ensure consistency within company processes and brands represented by AEC.Key ResponsibilitiesMeet or exceed individual objectives as set by the Sales Team LeaderParticipate in...