Office Administrator

4 days ago


Louisville, Kentucky, United States Jobot Full time
Job Title: Office Manager

Our client, a reputable CPA firm, is seeking a highly organized and detail-oriented Office Manager to join their team. As a key member of the finance industry, this role plays a vital part in maintaining operational efficiency and ensuring the smooth day-to-day functioning of the office.

Responsibilities:
  • Manage all office operations, including ordering supplies, coordinating mail, and maintaining office equipment.
  • Coordinate and schedule appointments and meetings for senior management, ensuring efficient time management.
  • Develop and implement office policies and procedures to improve operational efficiency.
  • Ensure all company files and documents are properly managed and updated.
  • Assist with the preparation of financial reports and other documents as required.
  • Provide administrative support to the team, including managing correspondence, preparing reports, and other tasks as needed.
  • Collaborate with the finance team to ensure all financial transactions are accurately recorded and reported.
  • Assist in the preparation for audits and liaise with auditors as required.
Requirements:
  • Minimum of 2 years of experience in office management, preferably in a finance or CPA firm.
  • Exceptional organizational and multitasking skills, with the ability to prioritize tasks and work under pressure.
  • Proficient in using office software, including MS Office Suite, and have experience with filing systems.
  • Strong interpersonal and communication skills, with the ability to interact effectively with all levels of staff and clients.
  • Proven experience in administrative support or as an administrative assistant.
  • A solid understanding of basic bookkeeping and financial principles.
  • Experience with office management procedures, systems, and equipment.
  • High level of professionalism and discretion for handling confidential information.

We are looking for a candidate who is proactive, resourceful, and efficient with a high level of professionalism. If you have a passion for office management and a desire to contribute to a dynamic and growing company in the finance industry, we would love to hear from you.



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