Administrative Operations Coordinator

2 weeks ago

Edina, Minnesota, United States Pivot Strategies Full time
About Pivot Strategies:
Pivot Strategies is redefining the landscape of communications consulting. Our esteemed clientele includes some of the most respected organizations globally. Our team comprises exceptional professionals who challenge the status quo and deliver extraordinary results. We specialize in internal communications, change management, and training.

With a foundation built on expertise and curiosity, we align teams and craft communications that embody our clients' culture and brand.

We instill confidence and joy in our clients through our experience, creativity, and resourcefulness.

Core Values:
Positive Mental Attitude: We embrace challenges and thrive on learning.
Better is Possible: We maintain high standards and consistently exceed expectations. Self-care is essential: We prioritize kindness and respect, ensuring our well-being to enhance our work. Flexibility is encouraged, and we bring our authentic selves to the workplace.
Be the Change: We adapt swiftly and welcome new challenges.
Unapologetically Hungry: We are driven by growth and continuously seek opportunities.

Position Overview:
As Pivot Strategies expands, we are in search of an Administrative Operations Coordinator to become an integral part of our team.

The Administrative Operations Coordinator will play a vital role in supporting the executive team by managing daily operations and serving as the primary point of contact for various support activities.

The ideal candidate will possess strong communication skills and the ability to proactively address complex challenges with minimal supervision.


Key Responsibilities:
  • Oversee general office and administrative functions, including supply management, mail distribution, and conference room bookings.
  • Manage the relationship with Life Time Work for team memberships.
  • Plan and coordinate all-team meetings, networking events, and leadership retreats, including budget management and travel arrangements.
  • Maintain the calendars and travel plans for the CEO and leadership team.
  • Prioritize and flag emails for the CEO.
  • Facilitate communication with internal and external stakeholders as directed by the CEO and leadership team.
  • Collaborate with Talent and Marketing teams to manage team and client gifts.
  • Oversee employee recognition initiatives, including birthday and work anniversary celebrations.
  • Build and maintain vendor relationships for events and meeting spaces.
  • Support the Talent Acquisition team with interview scheduling.
  • Assist in onboarding new employees, including scheduling meetings and preparing welcome materials.
  • Engage in miscellaneous projects to support business initiatives, such as researching new office locations.
  • Maintain organized digital files using Google Suite and MS 365.
  • Draft internal communications for the CEO and leadership team.
  • Assist with the transition from Google to MS 365.
  • Support consultants with client deliverables as needed.

Impact:
The Administrative Operations Coordinator will be a critical problem solver, providing efficient solutions to enhance the executive team's productivity.

This role will significantly reduce the administrative burden on the CEO and executives, allowing them to focus on strategic initiatives.

By demonstrating professionalism in managing executive calendars and liaising with clients and candidates, you will contribute to a seamless operational flow.


Why You Will Thrive Here:
We value team players who are proactive and deliver results efficiently.

Your ability to manage multiple projects with precision and attention to detail will be crucial in this role.

We foster a positive and collaborative environment where your contributions will be recognized and appreciated.


Our Commitment:
We support a flexible work culture, offering various benefits, including medical and dental coverage, retirement plans, and professional development opportunities.

As we grow, we seek individuals eager to contribute to our success and develop their skills.


Work Environment:
This position will require in-person collaboration several days a week, with options for remote work on non-office days.

Diversity and Inclusion:
At Pivot Strategies, we celebrate diversity and are committed to creating an inclusive environment for all employees, clients, and the community.

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