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Office Administration Specialist

2 months ago

Edina, Minnesota, United States Cassia - An Augustana | Elim Affiliation Full time

Cassia, a nonprofit healthcare organization, is seeking a Full-Time Administrative Services Specialist to become a vital part of our dedicated team. In this essential position, you will utilize the Microsoft Suite of applications daily, with a strong emphasis on Excel, to assist Senior Leadership and various departments. Your responsibilities will include providing data-driven solutions for project completion, generating reports, supporting fleet vehicle management, facilitating meeting logistics, and offering backup assistance to other members of the Administrative Services team as necessary.

Our ideal candidate will possess a minimum of 2 years of recent office or administrative experience, with intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Excellent communication skills, a positive attitude, and a proactive approach are essential. If you have these qualifications and a desire to collaborate with top professionals in our field, we encourage you to consider this opportunity.

This is a Full-Time, benefit-eligible role based at our corporate office.

Key Responsibilities of the Administrative Services Specialist:

  • Develop reports and spreadsheets to summarize and convey information across various departments.
  • Extract data from systems such as HR or Clinical databases and manipulate it using tools like pivot tables and V-lookups in Excel.
  • Support Senior Leadership with diverse projects, including meeting coordination and monthly expense report preparation.
  • Assist in overseeing the maintenance of corporate office fleet vehicles.
  • Provide administrative support for the Director of Administrative Services and reception duties (phone and guest interactions).
  • Assist multiple departments with various administrative tasks.
  • Offer logistical support for both internal and external events as required.
  • Perform additional duties as assigned.

Qualifications for the Administrative Services Specialist:

  • Proficiency in Microsoft Suite (Outlook, Word, Excel, and PowerPoint) is essential.
  • A 2-year degree is required; a 4-year degree is preferred.
  • At least 2 years of recent office or administrative experience is necessary.
  • Intermediate to advanced knowledge of Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word.
  • Ability to work both collaboratively and independently, prioritize tasks effectively, and learn new processes quickly.
  • Consistent ability to meet deadlines.

Benefits Include:

  • Competitive salary with experience consideration.
  • Paid Time Off (PTO).
  • 403(b) retirement plan with employer matching.
  • Comprehensive healthcare, dental, vision, life, and disability insurance options for Full-Time employees.
  • Employer-paid Basic Life Insurance for Full-Time employees.
  • Employee Discount Program.
  • Recognition for longevity, Paid Volunteer Time, and Mentorship Programs.
  • A collaborative and inclusive workplace culture.
  • Employee Assistance Program offering free confidential counseling and coaching for employees and their family members.

About Cassia:

Cassia's headquarters is located in the Central Metro area. As a faith-based, nonprofit organization with over 200 years of experience in providing care for those in need, our mission is to enhance the quality of life for older adults in the spirit of Christ's love. We pride ourselves on delivering compassionate care to our residents, guided by our core values of Compassion, Integrity, Excellence, Innovation, Stewardship, Unity, Respect, and Collaboration.

At Cassia, you will be empowered to promote fullness of life for those we serve. We are committed to supporting your career aspirations and celebrating your unique contributions. If you are looking for a fulfilling career experience that is both enjoyable and challenging, Cassia is the place for you.

I AM Cassia... Are You?

Cassia is an equal employment opportunity/affirmative action and veteran-friendly employer.