Administrative Support Coordinator

2 weeks ago

Edina, Minnesota, United States Cassia - An Augustana | Elim Affiliation Full time

Cassia, a nonprofit healthcare organization, is seeking a Full-Time Office Administration Specialist to become a vital part of our dedicated team. In this essential position, you will utilize the Microsoft Suite of applications daily, with a strong emphasis on Excel, to assist Senior Leadership and various departments. Your responsibilities will include providing data-driven solutions for project completion, generating reports, supporting fleet vehicle management, facilitating meeting arrangements, and offering backup assistance to other members of the Administrative Services team as required.

Our ideal candidate possesses a minimum of 2 years of recent office or administrative experience, intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word, along with outstanding communication abilities. If you have these qualifications, a positive and proactive demeanor, and a desire to collaborate with top professionals in our field, we encourage you to consider this opportunity.

This is a Full-Time, benefit-eligible role based at our corporate office.

Key Responsibilities of the Office Administration Specialist:

  • Develop reports and spreadsheets to effectively summarize and convey information across various departments.
  • Extract data from systems such as HR or Clinical databases and organize it, utilizing pivot tables, V-lookups, and similar Excel functions.
  • Support Senior Leadership with diverse projects, including scheduling meetings and preparing monthly expense reports.
  • Assist in overseeing the maintenance of corporate office fleet vehicles.
  • Provide administrative support for the Director of Administrative Services and receptionist, including phone and guest management.
  • Aid multiple departments with various administrative tasks.
  • Offer logistical assistance for both internal and external events as needed.
  • Undertake additional responsibilities as assigned.

Requirements for the Office Administration Specialist:

  • Proficiency in Microsoft Suite (Outlook, Word, Excel, and PowerPoint) is essential.
  • A 2-year degree is required; a 4-year degree is preferred.
  • At least 2 years of recent office or administrative experience is necessary.
  • Intermediate to advanced knowledge of Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word.
  • Ability to work collaboratively and independently, prioritize tasks effectively, and quickly learn new processes.
  • Consistent ability to meet deadlines.

Benefits:

  • Competitive salary with recognition for experience.
  • Paid Time Off (PTO).
  • 403(b) retirement plan with employer matching.
  • Comprehensive healthcare, dental, vision, life, disability, and flexible spending options for Full-Time employees.
  • Employer-paid Basic Life Insurance for Full-Time employees.
  • Employee Discount Program.
  • Recognition for longevity, Paid Volunteer Time, and Mentorship Programs.
  • A collaborative and inclusive workplace culture.
  • Employee Assistance Program offering free confidential counseling and coaching for employees and their family members.

About Us:

Cassia's home office is situated in the Central Metro area. As a faith-based, nonprofit organization with over 200 years of experience in providing care for those in need, our mission is to promote fullness of life for older adults in the spirit of Christ's love. We take pride in delivering compassionate care to our residents by upholding our eight core values: Compassion, Integrity, Excellence, Innovation, Stewardship, Unity, Respect, and Collaboration.

At Cassia, you will be empowered to enhance the quality of life for those we serve. We are committed to supporting your career aspirations and celebrating your unique contributions. If you are looking for a fulfilling career experience that is both enjoyable and challenging, Cassia is the place for you.

I AM Cassia... Are You?

Cassia is an equal employment opportunity/affirmative action and veteran-friendly employer.

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