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Departmental Grant Administrator II

2 months ago

Boston, Massachusetts, United States InsideHigherEd Full time
Job Summary

The Departmental Grant Administrator II will provide critical support to the Institute for Community Inclusion and the School for Global Inclusion and Social Development by overseeing the research grant portfolios of multiple Principal Investigators. This role will involve researching, preparing, and monitoring externally funded grants, contracts, and cooperative agreements.

Key Responsibilities
  • Provide technical assistance to Principal Investigators by preparing and ensuring completeness of funding proposals, reviewing project budgets, and obtaining necessary approvals.
  • Support Principal Investigators in processing non-competing continuations, progress reports, supplements, and other award/agreement amendments.
  • Create purchase orders, process invoices, and travel expense reports, and submit personal action forms.
  • Monitor monthly budget reports, salary costs, supply costs, and staff/faculty effort on each research project to ensure expenses do not exceed revenues and awards are expensed with appropriate fiscal management.
  • Maintain familiarity with sponsor terms and conditions specific to Administrator's grant portfolio.
  • Provide technical assistance to Principal Investigators with contract administration, budgetary compliance, and reporting of grants.
  • Assist the Office of Research and Sponsored Programs (ORSP) with outreach to sponsors regarding invoicing and outstanding payments, as needed.
  • Assist higher-level Grant Administrators with collecting information and documentation for external or internal auditors in their examination of active and terminated projects.
  • Liaise with ORSP pre-award, post-award, and compliance staff, or other central university departments.
  • Assist with other research administration tasks as required or requested.
  • In conjunction with Principal Investigators, prepare budgets and budget justifications for sponsored program proposals.
  • Develop and maintain accurate records for each research project and prepare project summary reports for the Director of Finance, ORSP, and the Director/Associate Dean.
  • Assist in the orientation and training of new grant administrators.
  • Assist with ORSP and departmental training for Principal Investigators and faculty.
  • Provide guidance to junior grant administrators during proposal submission process.
  • Liaise with external grant managers on subcontracts and grant applications and renewals.
  • Exhibit understanding of sub-recipient monitoring requirements.
  • Maintain familiarity with applicable federal regulations, policies, guidelines, latest applications, and amendments.
  • Attend campus meetings as appropriate.
  • Perform other duties as assigned.
Qualifications
  • Bachelor's Degree, preferably in business, finance, or a similar area relevant to grant administration, and three-five years of professional experience in sponsored programs in an academic, non-profit, or equivalent setting is required.
  • Demonstrated financial management experience required.
  • Experience with proposal submission and RFPs, as well as post-award functions involving several types of award mechanisms, including grants, contracts, sub-contracts, and cooperative agreements required.
  • Membership in professional organizations, such as Society of Research Administrators (SRA) and/or National Council of University Research Administrators (NCURA) preferred.
  • Certified Research Administrator (CRA) is preferred.
  • Familiarity with human-subject compliance, intellectual property, conflict of interest, procurement, property management, environmental health and safety, and human resources is preferred.
Knowledge, Skills, and Abilities
  • Proficiency with Microsoft Office Suite, especially Excel, and proficiency with PeopleSoft or a similar robust financial accounting system.
  • Working knowledge of OMB Uniform Guidance for institutions of higher education or non-profit organizations.
  • Working knowledge of and experience meeting audit requests.
  • Ability to understand and apply university policies and procedures, as well as the laws, rules, and regulations pertaining to grants, contracts, cooperative agreements, sub-recipients.
  • Ability to work independently within the department and with other central administrative units of the university.
  • Ability to obtain information from the enterprise database system and to understand sponsored program financial reports and related documents.
  • Ability to maintain accurate records and to prepare summary reports.
  • Ability to act with discretion and judgment and maintenance of confidentiality is vital.
  • Ability to be flexible and highly organized.
  • Effective analytical and creative problem-solving skills, with the ability to prioritize and work under pressure in a deadline-oriented environment.
  • Strong interpersonal and communication skills.
  • Strong commitment to customer service.
  • Skill in the use of electronic sponsored program services systems is requisite (e.g. NSF Fastlane, eCommons).
  • Ability to exercise independent judgment especially during proposal submission process and in response to audit requests.
  • Ability to develop project workflow and timeline documents.