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Executive Administrative Coordinator
2 months ago
Position Overview:
A prominent non-profit organization is in search of a dedicated Temp Administrative Assistant. This role is structured as a hybrid position, requiring three days of onsite work and two days of remote engagement each week. The selected candidate will also be expected to travel with the team approximately once a month. Standard working hours are from 10 AM to 6 PM, with the possibility of overtime during events. This is an open-ended temporary position with compensation based on experience.
Key Responsibilities:
- Manage appointment scheduling and calendar maintenance;
- Coordinate and schedule both internal and external meetings utilizing administrative software (proficiency in Calendly, Google Suite, and Zoom is essential);
- Document and distribute meeting minutes for executive team members;
- Develop spreadsheets to monitor ongoing budgets, projects, contact lists, and various organizational benchmarks;
- Draft, proofread, edit, and disseminate correspondence, memoranda, and reports;
- Assist in managing accounts, including email accounts and timekeeping systems;
- Establish and maintain both electronic and physical filing systems;
- Procure office supplies and explore new suppliers and deals;
- Arrange travel logistics;
- Continuously seek opportunities to enhance administrative processes.
Qualifications:
- Prior experience in a non-profit or social justice setting;
- Excellent written and verbal communication skills;
- Strong organizational, multitasking, and prioritization abilities;
- Proven capability to be proactive, take initiative, and exercise sound judgment and discretion;
- Familiarity with timekeeping systems;
- Proficiency in Microsoft Office, Google Suite, Calendly, and Zoom;
- Experience in managing and safeguarding electronic files via cloud-based platforms;
- Adaptability to changing circumstances and urgency in a fast-paced environment;
- Ability to collaborate effectively with diverse work styles;
- Experience in event management;
- Basic accounting knowledge is preferred but not mandatory;
- Minimum of 2 years of administrative experience is required;
- Education: Associate's degree is required; Bachelor's degree is preferred.
Company Overview:
Beacon Hill is an Equal Opportunity Employer that values diversity in the workplace. We encourage individuals with disabilities and protected veterans to apply. Our organization is committed to delivering exceptional staffing solutions, with a focus on innovation, creativity, and continuous improvement. Explore more about Beacon Hill Staffing Group and our specialized divisions by visiting our website.
