Grant Financial Analyst

1 week ago

Norfolk, Virginia, United States Norfolk Public Schools Full time

Position Overview

The role of a Grant Reimbursement Specialist is pivotal in managing the financial aspects of grant funding within the educational sector. This position entails applying advanced accounting techniques to oversee fiscal record maintenance, ensuring that budgeting, reconciliation, and accounting practices are adhered to with precision. A comprehensive understanding of both manual and electronic processes related to position management is essential, as this role significantly impacts the organization's overall budgetary framework. The individual in this position will manage a substantial portion of the financial record-keeping operations within the school system.

Supervision Structure

This role operates under the general oversight of the Grants Accountant. Following initial training, the incumbent will independently manage responsibilities, utilizing sound judgment and initiative to address issues and inquiries within their area of expertise. Any complex or unusual challenges should be thoroughly investigated and escalated to the supervisor for further guidance.

Key Responsibilities

The following duties are illustrative of the work performed in this position and are not exhaustive:

  • Ensure the timely utilization of grant funds and accurate submission of reimbursement requests for Federal, State, and Local grants related to regional and school divisions.
  • Execute all tasks associated with preparing grant reimbursements for the school district.
  • Identify and report discrepancies to relevant personnel for resolution prior to submission.
  • Develop and maintain comprehensive records, documents, and files pertinent to grant management.
  • Monitor grant expenditures, ensuring compliance with grantor regulations, and notify administrators of potential issues.
  • Track timelines and deadlines associated with grant expenditures, alerting grant administrators to necessary actions.
  • Adhere to internal and external policies, procedures, and controls.
  • Assist in the annual closing and reconciliation of grant accounts.
  • Provide support to auditors as required.
  • Offer administrative clerical assistance to the budget office during peak workload periods.
  • Undertake special projects or additional duties as assigned.

Required Skills and Knowledge

  • In-depth knowledge of technical accounting, budgeting programs, regulations, policies, and record-keeping practices.
  • Familiarity with professional accounting practices.
  • Proficiency in electronic office tools such as Word, Excel, and PowerPoint.
  • Experience with automated resource programs like MUNIS.
  • Strong communication skills, both verbal and written, with the ability to work collaboratively and respond to inquiries accurately and professionally.
  • Capability to comprehend and follow complex oral and written instructions.
  • Proficient in operating a personal computer with accuracy and efficiency.
  • Ability to train and review the work of others when necessary.

Educational and Experience Requirements

A high school diploma or GED is required, along with considerable experience in technical accounting and budgeting tasks involving account maintenance and financial reporting. Alternatively, a combination of education and experience that provides the requisite knowledge, skills, and abilities will be considered.

Physical Requirements

The role necessitates prolonged periods of sitting at a computer workstation, as well as the ability to lift ledgers, record books, and binders, typical of an office environment.

Work Environment

The position is performed in an office setting, subject to deadlines, occasional noise, and frequent interruptions.

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