Grant Financial Management Specialist

2 weeks ago


Norfolk, Virginia, United States Norfolk Public Schools Full time

Position Overview

The Grant Financial Management Specialist plays a crucial role in the fiscal oversight of grant funds, ensuring adherence to accounting standards and budgetary regulations. This position requires a solid understanding of both manual and digital processes related to fiscal record management, specifically within the realm of grant reimbursements. The incumbent will be responsible for a significant portion of the financial documentation and reporting associated with the school system's grants.

Supervision Structure

This role operates under the general guidance of the Grants Accountant. Following initial training, the specialist will work autonomously, utilizing independent judgment to address challenges and inquiries within their area of expertise. Any complex or unprecedented issues should be thoroughly investigated and escalated to the supervisor for further direction.

Key Responsibilities

The essential functions of this position include, but are not limited to:

Ensure the timely utilization of grant funds and accurate submission of reimbursement requests for various Federal, State, and Local grants. Execute all tasks related to the preparation of grant reimbursements for the school district. Identify and report discrepancies to relevant personnel for resolution prior to submission. Maintain comprehensive records, documents, and files pertaining to grant activities. Oversee grant expenditures, ensuring compliance with grantor requirements, and notify administrators of potential issues. Track timelines and deadlines related to grant spending, prompting timely actions from grant administrators. Adhere to both internal and external policies, procedures, and controls. Assist in the annual closing and reconciliation of grant accounts. Provide support to auditors as necessary. Offer clerical assistance to the budget office during peak periods or as required. Undertake special projects or additional duties as assigned.

Required Qualifications

In-depth knowledge of technical accounting and budgeting principles, regulations, policies, and record-keeping practices. Familiarity with professional accounting practices. Proficiency in electronic office applications such as Word, Excel, and PowerPoint. Experience with automated resource management systems like MUNIS. Strong communication skills, both verbal and written, with the ability to collaborate effectively and respond to inquiries accurately and professionally. Capability to comprehend and follow complex oral and written instructions. Proficient in operating a personal computer with precision and efficiency. Ability to mentor and review the work of others if necessary.

Educational and Experience Requirements

A high school diploma or GED, along with considerable experience in technical accounting and budgeting roles involving account management and financial reporting; or a combination of education and experience that provides the necessary knowledge, skills, and abilities.

Work Environment

The role requires prolonged periods of sitting at a computer workstation, handling ledgers, record books, and binders, as well as engaging in other office-related activities.

Potential Hazards

The position involves exposure to typical office risks.

Work Demands

The work environment is characterized by deadlines, moderate noise levels, and frequent interruptions.



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