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Grant Financial Management Specialist

2 months ago

Norfolk, Virginia, United States Norfolk Public Schools Full time

Overview

The role of a Grant Financial Management Specialist is a crucial position within the accounting framework, focusing on the application of specialized accounting practices to the fiscal oversight of grant-related financial records. This position demands a comprehensive understanding of both manual and digital processes associated with grant management, ensuring alignment with the overall financial strategy of the organization. The individual in this role will oversee a significant portion of the financial record-keeping operations related to grants within the school system.

Supervision and Independence

The Grant Financial Management Specialist operates under the general guidance of the Grants Accountant. Following initial training, the incumbent is expected to work autonomously, utilizing independent judgment and initiative to address challenges and inquiries within their area of expertise. Any complex or unusual issues should be thoroughly investigated and brought to the supervisor for further direction.

Key Responsibilities:

  • Ensure the timely utilization of grant funds and accurate submission of reimbursement requests for Federal, State, and Local grants related to regional and school divisions.
  • Execute all tasks associated with the preparation of grant reimbursements for the educational institution.
  • Identify and report discrepancies to relevant personnel for resolution prior to submission.
  • Establish and maintain comprehensive records, documents, and files pertinent to grants.
  • Monitor grant expenditures, ensuring adherence to grantor regulations, and notify administrators of potential issues.
  • Track timelines and deadlines related to grant spending, prompting grant administrators to take necessary actions.
  • Adhere to both internal and external policies, procedures, and controls.
  • Assist in the annual closing and reconciliation of grant accounts.
  • Provide support to auditors as necessary.
  • Offer administrative clerical assistance to the budget office during peak workload periods.
  • Undertake special projects or additional duties as assigned.

Required Skills and Knowledge

  • In-depth knowledge of technical accounting and budgeting systems, regulations, policies, and record-keeping practices.
  • Familiarity with professional accounting standards.
  • Proficiency in electronic office applications such as Word, Excel, and PowerPoint.
  • Understanding of automated resource management systems like MUNIS.
  • Strong communication skills, both verbal and written, with the ability to collaborate effectively and respond to inquiries accurately and professionally.
  • Capability to comprehend and follow complex oral and written instructions.
  • Proficient in operating a personal computer with precision and efficiency.
  • Ability to mentor and review the work of others when necessary.

Education and Experience Requirements

A high school diploma or GED is required, along with substantial experience in technical accounting and budgeting tasks that involve account management and financial reporting. Alternatively, any combination of education and experience that equips the candidate with the necessary knowledge, skills, and abilities will be considered.

Work Environment

The position entails extended periods of sitting at a computer workstation, handling ledgers, record books, and binders, along with other activities typical of an office setting.

Hazards and Demands

The role involves exposure to standard office risks and is subject to deadlines, occasional noise, and frequent interruptions.